Office Manager - Facilities

Your wellbeing, our mission. Join a company shaping a healthier world.

Get To Know Us

At Wellhub we're revolutionizing workplace wellness. Our platform connects employees worldwide to the best partners for fitness, mindfulness, therapy, nutrition, and sleep—all in one simple subscription. Headquartered in NYC with team members in 11 countries, we’re on a mission to make every company a wellness company.

We believe work should be fulfilling, inspiring, and balanced. Here, you’ll find a team that values wellbeing, collaboration, and different perspectives, where passion and creativity push boundaries to create real impact. Your contributions will help shape a healthier, more balanced world for you and millions of people globally. 

Join us in redefining the future of wellbeing!

The Opportunity

We are hiring a Office Manager- Facilities to our People team in our New York City headquarters. Please note this position is hybrid and will require 3 days on-site in our Union Square office location. 

The Office Manager - Facilities is responsible for overseeing and maintaining the efficient operation of office facilities across the United States, ensuring a safe, functional, and well-organized environment. This person will be the primary point of contact for external suppliers and internal stakeholders across multiple locations, supporting events, maintenance, vendor management, and administrative operations while ensuring seamless coordination between New York headquarters and remote offices in Houston and Miami, with readiness to support additional locations as the company expands nationally.

The role directly impacts the company's ability to ensure seamless office operations across all US locations, contributing to employee satisfaction, organizational efficiency, and scalability of our growing national footprint.

Your Impact

• Manage quotes and negotiate with suppliers for office needs across all US locations.
• Handle purchase orders (POs) and process vendor payments.
• Decide on vendors and negotiate contracts and price agreements for office supplies, consumables, printing materials and promotional items.
• Monitor budgets for office expenses, events and catering.
• Check for irregularities, escalate and solve problems with suppliers Maintain stock control systems across multiple locations.
• Act as the primary point of contact for external vendors related to office maintenance and building administration.
• Supervise daily office maintenance, cleaning, and reception operations.
• Ensure implementation of office systems and maintain alignment with global standards.
• Coordinate with Facilities Manager on new office openings, refurbishments, or office moves.
• Ensure compliance with facility agreements across all locations.
• Support to ensure new hire first day requirements are ready including office access and laptop delivery.
• Respond to emails, Tickets and chat messages.
• Provide general HR and IT support coordination.
• Distribute and manage incoming and outgoing mail for business and employees' private capacity, including arranging courier requests.
• Provide on-site support for events, campaigns, and promotional activities.
• Lead office projects including new implementations, improvements, and restructuring efforts.
• Collaborate with internal teams to align projects with organizational goals.
• Manage presence and absence coordination to ensure uninterrupted support across locations.
• Serve as backup support for other regions during absences, with particular focus on coordination with the global facilities team.
• Live the mission: inspire and empower others by genuinely caring for your own wellbeing and your colleagues. Bring wellbeing to the forefront of work, and create a supportive environment where everyone feels comfortable taking care of themselves, taking time off, and finding work-life wellness.

Who You Are

• Minimum of 2 years of experience in facility or office management.
• Experience in office operations, including administrative tasks and event support.
• Experience managing multi-site or remote office operations is highly valued.
• Proficiency in Google Workspace and facility management tools.
• Fluent English is mandatory.
• Spanish or Portuguese language skills are a strong asset.

We recognize that individuals approach job applications differently. We strongly encourage all aspiring applicants to go for it, even if they don't match the job description 100%. We welcome your application and will be delighted to explore if you could be a great fit for our team. For this specific role, please note that prior experience in office management or facilities support is required for this role.

What We Offer You

With thoughtful benefits, emotional wellbeing resources, and a culture that empowers you to take ownership of your role and your wellbeing, we create an environment where you can thrive in all dimensions of your life. 

In New York, California, Colorado, Massachusetts, and Washington, the annual base salary range for this role is $65,000 - $75,000. The base salary range for other locations may vary. Actual base salary will be dependent on geographic location, relevant experience, skills, qualifications and/or other job-related factors. In addition to base salary, this role is eligible to participate in either our annual bonus plan or a sales incentive plan, and our performance-based stock option program. 

Our Benefits Include:

WELLHUB: Free Gold-level membership with access to onsite gyms and studios, digital fitness programs, and online wellness resources for meditation, nutrition, mental wellbeing support, and more! Add up to three family members to your plan, ensuring access to wellness for those who matter most to you.

HEALTHCARE: Health, dental, and vision insurance. Access to telehealth, care concierge, and an Employee Assistance Program. 

FINANCIAL WELLNESS: Plan for your future with 401(k) match, short-term and long-term disability, and life insurance.

FLEXIBLE WORK: As a Flexible First company, we offer hybrid and remote options to give you the freedom to work in a way that suits you. The model for this specific role can be discussed with your recruiter and hiring manager. We offer all employees a one-time reimbursement to set up their home office equipment and a monthly work allowance to help cover the costs of working from home.

FLEXIBLE SCHEDULE: Flexibility for us isn’t just about where we work—it also means being able to shape how and when we get things done. Together with their leaders, employees define schedules that align with their time zones, team needs, and personal routines. 

PAID TIME OFF: We know how important it is to take time away from work to recharge. Employees receive a minimum of 25 days PTO per year with an additional day for each year of tenure (up to 5) in addition to annual holidays (including an extra holiday on your birthday!) 

PAID PARENTAL LEAVE: Welcoming a new child is one of the most special moments in your life. Take the time to be present and enjoy your growing family. We offer up to 12 weeks 100% paid parental leave to all new parents. For parents giving birth, we offer up to 18 weeks paid leave and a ramp-back period to return part-time while you get settled.

CAREER GROWTH: Access world-class platforms, participate in interactive sessions,  build your personalized development roadmap, and explore internal opportunities. We focus on continuous learning and feedback to support your journey toward personal and professional success. 

CULTURE: You’ll join a team of passionate people who come together to break boundaries, support each other, and create a meaningful impact in workplace wellness. We win together, building trust through open communication and a culture where every perspective matters. Learn more about our shared culture and values here. 

And to get a glimpse of life at Wellhub… Follow us on Instagram @lifeatwellhub and LinkedIn!

Diversity, Equity, and Belonging at Wellhub

We aim to create a collaborative, supportive, and inclusive space where everyone knows they belong. 

Wellhub is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.

Questions on how we treat your personal data? See our Job Applicant Privacy Notice.

See below for the annual base salary range for this role, which applies to New York, California, Colorado, Massachusetts and Washington. The base salary range for other locations may vary. Actual base salary will be dependent on geographic location, relevant experience, skills, qualifications and/or other job-related factors. In addition to base salary, this role may also be eligible to participate in either our annual bonus plan or a sales incentive plan, and our performance-based stock option program.Annual Base Salary Range$65,000—$75,000 USD