Administrative Assistant

Summary

• Job Summary: The Administrative Assistant provides clerical support for the Employment Services team and Project Director. They are responsible for a variety of functions including document processing and preparation, scheduling, data entry, reception, and administrative duties.

Essential Duties:

• Performs a variety of administrative, secretarial and receptionist tasks for the project including, but not limited to, arranging itineraries, preparing agendas, sign in sheet and meeting minutes, arranging meetings, and composing correspondence and memos.
• • Establishes and maintains files and records, which may include clinical or other confidential materials.
• • Assist with compiling and arranging student files and documenting paperwork.
• • Receives, screens and routes visitors, correspondence, and telephone calls.
• • Oversee the front desk and its support with all students coming in and out of the department for services.
• • Attend department meetings.
• • Maintains general filing systems.
• • Coordinate routine data entry of administrative information, which may include general student records and training.
• • Manage the logistics of routine in-service training.
• • Attend and participate in Amity community building functions.
• • Actively develop and build upon creative and technical knowledge of TC (Therapeutic Communities) program activities.
• • Attend workshops, meetings, and training as requested by supervisor.
• • Assist with preparing and monitoring excel sheets, certificates and documents necessary for the various programs and daily task within the department.
• • Manages specific excel sheets pertaining to student workshops, program support and departmental needs. • Processes office and departmental supplies, insuring we have necessary items on a consistent basis.
• • Performs other related duties as assigned.
• • Completes other related duties as assigned.

Education And Experience:

• Be at least twenty-one (21) years of age
• • Possess a high school diploma or its equivalent
• • Prior experience as an administrative assistant or in data entry
• • Posses good interpersonal, written, communication and typing skills. 

Certifications Or Licenses:

• Required:
• • Within six weeks of hire, obtain First Aid and CPR certification AND pass a physical examination and tuberculosis test from a health professional
• • Valid CA Driver’s License 

Skills/Abilities:

• Excellent organizational skills and attention to detail.
• • Ability to foster teamwork and cohesiveness.
• • Excellent written and verbal communication skills.
• • Ability to manage competing task with tight deadlines