Accounts Payable Specialist

Established by Bill Foley in 1996, Foley Family Wines & Spirits (FFWS) and Foley Family Farms (FFF) is a portfolio of highly acclaimed wines and spirits from some of the world’s greatest estates. Foley Family Farms (FFF) is a rapidly growing West Coast company with farming in California and Oregon.
Summary: We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our finance team. This role is responsible for managing the company’s outgoing payments, ensuring accuracy, timeliness, and compliance with internal policies and external regulations. Office based role with potential for hybrid work.

Roles And Responsibilities:

• Process and verify invoices, expense reports, and payment requests.
• Match purchase orders with invoices and receipts.
• Ensure timely and accurate payment of vendor invoices via check, ACH, or wire transfer.
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain vendor records and respond to inquiries regarding payments.
• Assist with month-end closing and reporting.
• Monitor accounts to ensure payments are up to date.
• Prepare and process 1099 forms annually.
• Collaborate with procurement and other departments to ensure proper documentation and approvals.
• Fast-paced environment with deadlines and cross-functional collaboration.
• Support audits and provide documentation as needed.

Knowledge, Skills & Other Abilities

• Experience in a multi-entity or hospitality environment.
• Familiarity with automated AP systems and electronic payment platforms.
• Knowledge of GAAP and internal controls.

Experience And Qualifications:

• Associate or bachelor’s degree in accounting, Finance, or related field preferred.
• 2+ years of experience in accounts payable or general accounting.
• Proficiency in accounting software (e.g., QuickBooks, Microsoft Business Central, SAP) and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines.
• Excellent communication and interpersonal skills.

Company Core Values:

• Teamwork – Be a Spirited Partner
• Commitment – Crush Every Day
• Quality – Good vs. Grape: It’s All in The Details
• Integrity – It Takes a Community
• Safety – Tend the Vines
• Entrepreneurship – Love the Wine You’re With
• Fun! - Smile! You Have Purple Teeth!

Foley Family Farms provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status or any other characteristic protected under federal, state or local law.