Project Coordinator – IT Recruiting Operations Specialist

Project Coordinator – IT Recruiting Operations Specialist

Job Summary:

We are seeking a highly organized Project Coordinator to support and optimize our IT recruiting operations. The role focuses on process improvement, workflow management, metrics tracking, documentation, and cross-functional coordination to ensure recruitment projects and programs run efficiently, enabling the recruitment team to meet hiring goals.

Key Responsibilities:

Recruiting Operations Management

• Work closely with Recruitment, Compliance, HR, ICT, and wider Business teams to drive cross-functional projects.
• Support employer branding projects specific to talent attraction, in collaboration with the marketing team.
• You will be required to support with the creation of global offer agreements, acting as a key contributor within the operations team.
• Support change management activities, communications, and training aligned to TA, project and compliance initiatives.
• Experience with recruitment technology platforms (Greenhouse & Workday, CRM, automation tools). 
• Coordinate end-to-end recruiting workflows and processes for IT hiring projects.
• Monitor recruiting operations to ensure adherence to timelines, compliance, and internal policies.
• Track and report key recruiting metrics (time-to-fill, pipeline status, interview ratios, etc.) and prepare dashboards for leadership.
• Manage and maintain Applicant Tracking System (ATS) data, ensuring accuracy, consistency, and integrity.
• Support vendor management, including sourcing partners, job board contracts, and communication with external recruiting agencies.
• Identify and implement process improvements to enhance recruiting efficiency and candidate experience.
• Assist in documentation and audit of recruiting activities for compliance and data privacy.
• Coordinate project schedules, meetings, and deliverables between the recruiting team, hiring managers, and other stakeholders.
• Facilitate onboarding processes in collaboration with HR operations.

Program & Process Support

• Maintain and organize recruiting process documentation, standard operating procedures (SOPs), and training materials.
• Assist with budget tracking for recruiting initiatives and events.
• Support employer branding, diversity hiring initiatives, and recruiting programs logistics.
• Act as a primary point of contact for operational questions or escalations regarding recruiting processes.

General Project Coordination

• Prepare regular status updates and reports for HR/recruitment leadership.
• Track deadlines, follow up on action items, and ensure recruiting projects are delivered on schedule.
• Support implementation and rollout of new recruiting technologies, systems, or platform enhancements.
• Coordinate logistics for recruiting programs, events, and internal meetings.

Qualifications:

Bachelor’s degree in business administration, Human Resources, Project Management, or related field.

2-4 years of professional experience in recruiting operations, HR coordination, or project management (IT or technical recruitment experience a plus).

Familiarity with recruiting technologies, Applicant Tracking Systems, and HR data reporting tools.

Experience in workflow/process management and operational efficiency.

Excellent analytical, organizational, and communication skills.

Ability to work independently, multitask, and manage competing priorities in a fast-paced environment.

Preferred Skills:

Experience supporting recruiting operations in a tech/IT environment.

Knowledge of employment law, recruiting compliance, and data privacy.

Advanced MS Excel, Google Workspace, Greenhouse, Workday or dashboarding tools.

Our Employer Commitment

Ivanti, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

We invite individuals of all backgrounds and abilities to apply. If you require assistance to optimize your interview experience, please contact us at recruiting@ivanti.com.