Financial Admin Support (Administrative Specialist 2)

Initial Posting Date:

10/01/2025

Application Deadline:

10/08/2025

Agency:

Department of Human Services

Salary Range:

$4,207 - $5,842

Position Type:

Employee

Position Title:

Financial Admin Support (Administrative Specialist 2)

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Are you detail-oriented, organized, and passionate about public service? The Office of Financial Services is seeking a dedicated Financial Administrative Support to support our mission of fiscal integrity and operational excellence.

This position involves extensive use of technology across multiple platforms, including the full Microsoft Office Suite—Word, Excel, PowerPoint—and Power BI.

The primary purpose of this position is to apply sound accounting principles, strong organizational skills, and technical expertise to a range of financial support functions. You’ll play a key role in ensuring the agency remains in full compliance with applicable policies, regulations, and laws.

This position works in close collaboration with the OFS Office Administrator, contributing to the smooth and efficient daily operations of the office. Your work will directly support budgeting, reporting, procurement, and financial recordkeeping—making you an essential part of our success.

Shared Financial Services

We provide a full range of financial service to state agencies, including payroll, accounting and budget services. Our goal is to provide the highest quality of financial related services, so agencies can focus on their core business responsibilities.

We are seeking a committed Administrative Specialist 2 to provide Financial Administrative Support at the Office of Financial Services in Salem, Oregon.

Be part of a team where your skills contribute to meaningful impact—together, we drive lasting change.

Summary Of Duties

As a Financial Administrative Support, you will:  

Provide administrative support to Office of Financial Services (OFS) management and executive teams, including:

• Scheduling meetings and appointments
• Coordinating daily office operations
• Assisting with special projects and initiatives

Serve as backup to the Office Administrator by:

• Maintaining continuity of general office functions
• Processing non-SFMA system security requests

Vendor/Ach Set-Up Responsibilities:

• Oversee the vendor and ACH set-up process to ensure accuracy and compliance
• Review workflows and recommend improvements to enhance efficiency and documentation of processes and metrics

Document Management

• Assist, as needed, with OFS financial document management including uploading and reviewing documents in Laserfiche.
• Assists managers and staff with document retrieval as needed.

Minimum Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Proven experience utilizing a wide range of technology platforms, including Microsoft Office Suite (Word, Excel, PowerPoint) and Power BI.
• Experience ensuring accuracy in financial data, documentation, and system entries.
• Demonstrated experience managing shifting priorities, changing workloads, and transitioning between job functions based on operational demands.
• Demonstrated experience providing clear, professional support to internal teams and external vendors, ensuring effective collaboration and resolution of inquiries.
• Demonstrated experience in identifying operational or system-related issues and contributing to effective solutions and process enhancements.
• Demonstrated experience working effectively both independently and within team environments to achieve shared goals and support organizational success.
• Demonstrated experience managing sensitive financial and personnel information with discretion, professionalism, and adherence to privacy standards.

Attention All Candidates!

• Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
• Please make sure your application materials, including your resume and job history are clearly outlined as this information will be used to determine your starting salary range. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
• The use of outside resources such as Artificial Intelligence (AI) software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
• Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. Immediately after you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference. These questions are necessary to complete the application process.

Working Conditions

• Work Locations: Oregon Department of Human Services, Office of Financial Services – Controller’s Office, 500 Summer St NE, Salem, OR 97301.
• Hybrid Work Options: Position may be performed in-person or in a hybrid format following the training period. Hybrid schedules typically include at least one in-office day per week, as determined by operational needs.
• Work Schedule: Standard workweek with flexible hours available between 6:00 AM and 6:00 PM. Final schedule will be determined in coordination with the manager based on operational needs.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
• Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check. 

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).

• Amazing Benefits Package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ Preference:

• Veterans’ Preference Information.

• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).  
• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Nadja Rue. If you contact the recruiter, please include the job requisition number: REQ-187198.