Payroll and Administration Specialist (M/F)

Who We AreJolera stands as a distinguished multinational Global Systems Integrator (GSI), a vanguard in delivering comprehensive and bespoke IT solutions to a diverse clientele, encompassing both direct customers and channel partners across the globe. We are driven by a commitment to excellence, leveraging a team of over 550 highly skilled professionals to design, implement, and manage technology systems that are not only effective and competitive but also scalable and value driven. Our comprehensive suite of services includes the creation of customized technology solutions tailored to specific business needs, in-depth IT assessments and strategic planning, meticulous IT device and infrastructure management, robust data backup and recovery solutions, seamless cloud and on-premise migrations, enterprise-grade security services, and round-the-clock, 24/7/365 quad-lingual end-user support. At Jolera, we believe in empowering organizations worldwide with innovative and reliable IT solutions, and we invite you to join us in this mission.

General Summary:

The Payroll and Administration Specialist is responsible for leading and overseeing payroll operations and HR administrative processes with a high level of autonomy and expertise. This role ensures compliance with legal standards and internal policies, drives process improvements, and acts as a key advisor on payroll and administrative matters while delivering excellent service to employees.

Essential Duties and Responsibilities:

Payroll

• Process monthly payroll, ensuring accuracy, timeliness and compliance with national labor laws and internal policies
• Oversee relationships with external payroll providers and auditors
• Maintain payroll records and ensure accurate reporting and reconciliation with Finance and Accounting teams
• Manage employee benefits, deductions, and reimbursements

Hr Administration

• Maintain and update employee records in HR systems data integrity
• Prepare and submit mandatory labor reports to government entities
• Assist in reporting and data analysis for HR metrics
• Respond to employee inquiries related to payroll and HR policies

General Process & Improvement

• Collaborate with internal departments to ensure smooth administrative operations
• Support internal audits and external inspections as needed
• Identify and implement process improvements to enhance payroll and administrative efficiency
• Monitor regulatory changes and assess impact on payroll and HR operations

To be a great candidate, you must:

• Minimum 5–7 years of experience in payroll and HR administration, preferably in a multinational or complex organizational environment
• In-depth knowledge of labor laws, social security, and tax and payroll regulations
• Strong analytical, problem-solving, and organizational skills
• Excellent attention to detail and organizational skills
• Strong communication and interpersonal abilities
• Discretion and confidentiality in handling sensitive information
• Fluent in Portuguese and English (B2)
• Advanced proficiency in HRIS and payroll systems
• Proficiency in MS Excel

What We Offer

• Health Insurance: Comprehensive medical coverage for your well-being.
• Life Insurance & Travel Assistance Insurance: Peace of mind when traveling for business or pleasure.
• 3 wellness days per year (time off): Take time to recover when you're unwell or give back to causes you care about.
• Professional development and growth.
• Professional Development: Opportunities and resources to help you grow your skills and career.
• Meal & Snacks: Enjoy subsidized meals and healthy snack options at the office.
• Company Events & Team Outings: Fun, engaging opportunities to connect with colleagues.
• Referral Program: Help us grow our team and earn rewards.
• Pet Assistance: Support for your furry (or feathery) family members.
• Hybrid Work Options: Flexibility to work according to your needs and the company’s requirements.

At Jolera, we are committed to creating a diverse, equal and inclusive. Our goal is to attract and retain the best talent while embracing diversity in all its forms. We value and respect differences in ethnic background, gender, age, religion, identity, disability, or any other characteristic protected by applicable law.