Projects Management Officer -Fixed Term Contract

Reporting to the Senior Manager, Foundations Finance, the position holder is responsible for planning and overseeing both construction and supplies projects within Safaricom & Mpesa Foundations, from the initial ideation through to completion of all Foundations’ construction and non-construction projects and managing the work of contracted Project Management Consultants. The role holder will also lead and oversee projects and will work closely with Engineers and Architects of contracted Project Management consultants to develop a plan, create a project time frame, distribute resources, and ensure timely completion of projects.

This role is 2 years fixed term contract.

Key Responsibilities

Health And Safety

• Uphold the company code of conduct, policies and procedures, ensuring integrity and accountability in every aspect of your work.
• All employees have a responsibility to adhere to safety, health, and wellbeing policies, guidelines and procedures in all actions and decisions.

Other Responsibilities

• Scope and cost projects for submission to the Board for funding consideration.
• Review the work and processes of project management consultants to ensure smooth delivery of high-quality projects.
• Monitor implementation of all projects to ensure value for money in all construction projects.
• Monitor implementation of all projects to ensure delivery of quality projects.
• Lead projects assessment visits with consultants to scope projects.
• Review and interpret projects design reports, Bills of Quantities and Tender Evaluation reports submitted by projects Management. Consultants from time to time to ensure transparency, fairness, completeness, and compliance to set guidelines and policies.
• Lead in procurement of Project Management Consultancy services in liaison with Supply chain Management Team.
• Monitor and ensure professionals are engaged in managing implementation of Foundations projects.
• Explore innovation in implementation of projects to optimize on resources without compromising on projects quality.
• Guide project teams and committees in approval of projects and manage project teams in the implementation of both large- and small-scale initiatives such as Pamoja, regional Projects, Ndoto Zetu and ensuring all approved project are implemented within the set timelines.
• Guide the Teams on costing of projects under the various initiatives to ensure consistency in costing and scope.
• Design a matrix for allocation of projects for implementation to the different project management consultants equitably.
• Ensure all Foundations projects are inspected, and valid documentation for inspections done maintained.
• Track timelines for projects and ensure valid contract documents, bonds and insurances are in place for all projects.
• Review contractors’ valuations for all projects before sharing the same for processing by Finance Team and explore automation of payment requests.
• Monitor implementation of all projects to ensure adherence to timelines.
• Manage an automated grant management system that will ensure timely, efficient, and effective grant management, disbursements, monitoring, reporting, and commissioning of the portfolio of projects.
• Maintain a projects database for tracking all active and completed projects and prepare various project reports as may be required.

Stakeholders Engagement

• Be the Foundations’ contact regarding projects.
• Ensure adequate engagement of all projects’ stakeholders before, during and after projects implementation.
• Coordinate projects review meetings with Project Management Consultants and Foundation projects implementers and other stakeholders including beneficiaries virtually and on-site.
• Lead in coordinating projects visits by internal and external Teams /stakeholders and Liaise with Monitoring & Evaluation Team in coordinating monitoring & Evaluation visits for ongoing and completed projects.
• Participate in and ensure site handover meetings for all construction projects are done.

Iso 26000

• Monitor and ensure adherence to ISO 26000 guidelines by project Management consultants and support ISO26000 internal and external audits.
• Make recommendations for amendments to the ISO procedures based on changes within the Foundation and/or its working methodologies.

Audits and Risk Management

• Identify, based on reporting, projects/contractors that should be recommended for internal audit.
• Support Foundations’ statutory audits and legal compliance audits from time-to-time
• Ensure compliance to regulatory and statutory requirements.
• Ensure adherence to laws relating to construction projects by contractors and consultants including but not limited to BORAQs, NCA laws etc

Core Competencies, Knowledge And Experience:

Customer Obsession

• Deepen team connection to our customers and communities.
• Foster authentic relationships with customers and partners that build trust.
• Explicitly take customer-centric decisions and take personal ownership to achieve results.
• Simplify processes through digitalisation and promote a digital mindset and digital first customer experience.
• Stay focused on the big priorities, know when to make meaningful trade-offs and demonstrate brilliant execution.

Purpose

• Create an inspiring vision for your team to drive strategy and performance.
• Show ambition and courage, empowering others to go beyond the plan.
• Bold and challenge teams to reimagine how things are done.
• Prompt new thinking and ideas by asking “what if” questions.
• Use knowledge of the external environment (customers, partners, competition, external bodies) to identify and act on opportunities for growth at pace.

Innovation

• Create psychological safety so everyone can have an impact.
• Fuel innovative ideas from others and test them to enable growth.
• Explore successes and failures with curiosity and resilience; fearlessly recognizing lessons learned.
• Share your ongoing learning and personal purpose with others.
• Learn fast from digital adoption, using learnings to drive simplicity, scale and efficiency.

Collaboration

• Articulate your team’s role in making our strategy happen, prioritizing and aligning resources with current and future needs.
• Actively collaborate to break silos and hold your team accountable to do the same.
• Develop others to make the most of their talents and coach them to take ownership to get things done.
• Create an inclusive environment ensuring the safety and wellbeing of others.
• Live our Purpose and demonstrate the highest Standard of integrity.
• A Bachelor’s degree in architecture, Civil Engineering, Mechanical Engineering, Electrical Engineering, or Building Services Engineering from a recognized institution.
• Professional certifications:
• Membership in relevant professional institutions (e.g., Institution of Engineers of Kenya).
• Minimum of 7 years of progressive work experience in infrastructure and project management, including proven experience in design, supervision, contract management, and delivery of a diverse portfolio of construction projects on time and within budget.
• Strong knowledge of international and local construction codes (Eurocodes, BS, ACI, ASTM, Kenya Building Code).
• Knowledge of sustainability practices and ISO standards in construction and project management.
• Excellent leadership, communication, and stakeholder management skills.
• Project Management Professional (PMP®) or PRINCE2.
• Professional Engineer with a recognized engineering professional body (EBK or equivalent).

Preferred Skills & Competencies

Software Proficiency

• Design & Engineering Software: Proficiency in industry-relevant design and engineering software, such as:
• Project Management & Collaboration Tools: Proficiency with tools such as Primavera P6, MS Project, Asana, Trello, or BIM 360/Accruent.
• Data Analysis & Reporting: Hands-on experience with data analytics and visualization tools (e.g., Power BI, Tableau, or advanced MS Excel).
• Architectural Design & BIM: Revit, ArchiCAD, AutoCAD Architecture, SketchUp Pro, Rhino.
• Civil & Structural Engineering: AutoCAD, Civil 3D, Tekla Structures, STAAD.Pro, ETABS, SAP2000.
• Building Services (MEP): Revit MEP, AutoCAD MEP, Dialux, Relux, MagiCAD.

Strategic & Systems Experience

• A demonstrated ability to explore and integrate innovation in project implementation to optimize resources and quality.
• Experience in managing or implementing automated systems for grants, projects, or portfolio management.

How to apply If you feel that you are up to the challenge and possess the necessary qualification and experience, kindly proceed to update your candidate profile on the recruitment portal and then Click on the apply button. Remember to attach your resume.

We are the leading telecommunication company in East Africa. Our purpose is to transform lives by connecting people to people, people to opportunities and people to information. We keep over 42 million customers connected and play a critical role in the society, supporting over one million jobs both directly and indirectly while our total economic value was estimated at KES 362 Billion ($ 3.2 billion) for the 12 months through March 2021. We are listed on the Nairobi Securities Exchange (NSE) and with annual revenues of close to KES 298 Billion ($2.5 billion) as at March 2022. We were founded in 1997 as a fully owned subsidiary of Telkom Kenya before a 40 percent acquisition by Vodafone Group PLC in May 2000, and a public offering of 25 percent shares through the NSE in 2008. Under the management of Vodafone Group PLC, we welcomed Michael Joseph, as our first CEO, a few months later in July of 2000. He led the company’s growth to accommodate 16.71 million subscribers from the previous 20,000, largely owing to innovative products like M-PESA in 2007.