Executive Assistant | ZR_28036_JOB

This is a remote position.

Role Name: Executive Assistant

Schedule:

• Mon-Fri 9AM-6PM UK timezone

Client Timezone: UK time zone mostly 

Join a dynamic international startup founded by successful US entrepreneurs who are expanding into the European market. This is an exciting opportunity to support a CEO who is actively building a multi-national company with entities across Spain, France, the UK, and the US. You'll play a crucial role in keeping the executive organized and efficient as they navigate complex international travel schedules and high-stakes investor meetings. This position offers the perfect blend of executive support and strategic coordination in a fast-paced, growth-oriented environment.

Scope:

• No meeting attendance required
• No transcription or note-taking during meetings needed
• Primary focus on calendar management and daily briefings
• Support during intensive fundraising periods with increased investor coordination
• Work directly with CEO and cross-functional operations lead
• Manage communications across multiple international time zones

Responsibilities:

• Manage CEO's Google calendar across multiple time zones
• Handle email management and correspondence
• Prepare daily morning reports detailing meeting schedules, attendee context, meeting genesis, and relevant company information
• Coordinate complex travel arrangements between Europe and US regions
• Track investor meeting history and follow-up requirements during fundraising periods
• Send meeting agendas and relevant documentation to CEO
• Collaborate closely with cross-functional team members including direct reporting to both CEO and operations lead
• Update investor relationship status and recommend follow-up timing

Requirements

• Minimum 3- years of executive assistant experience, preferably supporting C-level executives
• Proficiency with Google Workspace (Google Drive, Gmail, Google Calendar)
• Experience with Notion or similar project management tools
• Strong ability to work across multiple time zones (Europe, US, Singapore)
• Excellent written communication skills for daily reporting
• Experience supporting executives during fundraising or investor relations activities
• Ability to make independent decisions and improve standard operating procedures
• Strong organizational skills for managing complex international travel

• With HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring
• Steady freelance job