Executive Assistant - (ZR_28053_JOB)

This is a remote position.

Highlights:

• Contract: Independent Contractor
• Schedule: Mon-Fri, 8:00 AM – 5:00 PM EST with 1 hour unpaid break, 40 hours / week

Administrative Support

• Manage CEO’s inbox, draft responses, and organize communications.
• Oversee calendars: schedule client calls, nanny interviews, and internal meetings.
• Prepare and review contracts, proposals, and client documents.

Client & Candidate Coordination

• Assist with client onboarding and ensure families receive contracts, welcome emails, and resources.
• Schedule nanny/sitter interviews and track candidate progress in the ATS.
• Conduct and organize reference and background checks.

Operational Support

• Maintain databases and keep ATS/CRM records up to date.
• Track and assist with membership management for Little Minders.
• Support projects and launches across House of Nannies and related brands.

Marketing & Community Support

• Assist with social media scheduling and light content posting (Instagram, Facebook).
• Help moderate and engage with our nanny/parent community groups.
• Coordinate uploading blog posts and email newsletters.

Special Projects & Personal Support (As Needed)

• Assist with events, campaigns, or nanny appreciation initiatives.
• Provide occasional personal support for the CEO (e.g., travel arrangements, scheduling).

What We’re Looking For

• 2+ years of experience as an executive assistant, operations coordinator, or similar role.
• Strong written communication skills with a warm, approachable style.
• Highly organized with excellent time management skills.
• Tech-savvy: comfortable with tools like Google Workspace, ATS/CRM systems, Stripe, Canva, and social media platforms.
• Ability to juggle multiple priorities and anticipate needs before they arise.
• Discreet, professional, and trustworthy—confidentiality is a must.

• With HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring
• Steady freelance job