Business Operations Manager (ASG IV - Galveston)

Minimum Qualifications:

Bachelor’s degree in related field or equivalent and four years related experience.

Preferred Qualifications:

Experience with Financial Analysis and with PowerBI

 

Job Description:

To assist the Department Administrator and Assistant Administrator in the overall management of the department.  Coordinates and manages a variety of activities in support of the department with a focus upon staff coordination, policy and procedure development, strategic planning, and organizational analysis.  

Job Duties:

The Business Operations Manager will support ASG-IV leadership by coordinating and managing a range of critical activities within ASG-IV and its supported departments. This role will focus on operational oversight, financial and clinical reporting and analysis, staff coordination, policy and procedure implementation, tactical and strategic planning, and organizational analysis to ensure effective and efficient departmental operations.

The key responsibilities of this role will include, but are not limited to:
 

• Serves as the primary liaison to department faculty, chairs, and staff.
• Oversees grants and contracts management.
• Develops, implements, and manages budgets.
• Facilitates base salary adjustments.
• Reviews and approves transactions in PeopleSoft.
• Assists with variance analysis and financial forecasting.
• Supports ASG IV and departmental leadership in achieving strategic goals and objectives.
• Assists with monitoring clinical and research productivity.
• Addresses faculty inquiries related to incentive plans.
• Reconciles educational effort to actual and projected outcomes on a quarterly and annual basis.
• Provides HR support, including preparation of SBARs and FWMs.
• Coordinates and communicates compliance requirements.
• Advises administrative staff and faculty on departmental expense management.
• Collaborates with UTMB departments, including the Provost’s Office, AESC, Human Resources, Budget and Planning, Revenue Cycle, and Payroll, to address issues and exchange information.
• Leads and oversees multiple administrative and operational projects as assigned.
• Provides regular updates on project progress and assesses the feasibility of meeting deadlines.
• Responds to ad hoc requests.
• Assists with Memoranda of Agreement (MOAs) and effort planning. 

Salary Range:

Commensurate With Experience.

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Equal Employment Opportunity:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.