Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facility Coordinator
to be based on our client’s Serviced office site, managing and enhancing the guests’ experience. 
 
 
Key Responsibilities
Facilities Management
· Facilitating as the primary point of contact (SPOC) with WeWork and landlord for daily operations, maintenance scheduling, and service coordination
· Conduct daily office walk-throughs to ensure cleanliness, proper functioning of equipment, and overall readiness, escalate to We Work for resolution
· Perform safety observations and address any concerns promptly with We Work
· Coordinate with We work in asset listings including monitors, furniture, AV equipment and office supplies
Employee & Guest Experience
· Facilitate incoming calls from J&J mainline, documenting caller information and concerns
· Facilitate mail and package services, ensuring proper notification and distribution
· Engage with staff through regular floor walks to gather feedback and address workplace needs through We Work
· Facilitating employee requests including Wi-Fi connectivity, AV operation, mobile storage access, and printing assistance
Meeting & Event Support
· Manage meeting room bookings and allocation based on company procedures
· Coordinate event preparation, room setup, and AV equipment for meetings, trainings, and special events
· Liaise with catering and other vendors to ensure seamless service delivery
· Track event feedback to continuously improve service quality
Administrative Support
· Onsite Support and facilitation for invoices processing , service charges, and other operational expenses
· Facilitate communications through the FM mailbox regarding collective leave, booking procedures, etc.
· Support with weekly updates and quarterly reports on operations
 
What to expect from us: 
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace.   
This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. 
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. 
 
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. 
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. 
 

• Client: 
• Johnson & Johnson Pte Ltd
• If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Location:

On-site –Jakarta, Indonesia

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.