Business Services & Procurement Specialist

• University of Colorado Anschutz Medical Campus 
• Department: Department of Dermatology
• Job Title: Business Services & Procurement Specialist
• Position #:00840769 – Requisition #:37868

Job Summary:

This position will provide comprehensive administrative support to the Executive Assistant and Chair of the Department of Dermatology, helping ensure the smooth and efficient operation of the department. The role includes assisting with calendar management, meeting coordination, travel arrangements, and preparation of materials for leadership meetings. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks in a dynamic environment.

In addition to supporting the EA of the Chair, this position will perform high level administrative duties such as process travel, track faculty discretionary fund spending, and be the point of contact for faculty expense reimbursement. The BSP will also help with assisting in planning special events and contribute to the development of standard operating procedures in collaboration with the central administrative team. Comfort with data systems, financial tracking, and institutional compliance is essential.

Key Responsibilities:

Faculty Recruitment

• In coordination with the EA, assists with Coordinating Faculty Recruitment
• Maintains and updates departmental databases related to faculty recruitment, event planning, project tracking to ensure accurate and timely reporting.

Event & Project Coordination

• In coordination with the EA, works on Departmental Sponsored Events
• In coordination with the EA, coordinates logistics for departmental meetings, retreats, and workshops, including venue booking, catering, materials preparation, and post-event follow-up.
• Monitors and assists in drafting timelines for implementation of long-range/short-range plans and projects
• Works with department leadership to build environments in Microsoft Teams, SmartSheets, and other technology platforms in support of leadership requests.
• Assists in preparing reports, presentations, and documentation supporting strategic initiatives and operational planning.

Operations Administration

• Serves as back-up to the EA for Chair complex calendar/scheduling needs.
• Manage purchasing for department office supplies and catering.
• Coordinate travel logistics and expenditures for faculty and visitors; establish reasonable travel budgets and plans in accordance with university policies and procedures
• Create expense reports to reconcile charges on procurement cards and submit reimbursement requests through University and CU Medicine Concur
• Track faculty discretionary fund spending.
• Process invoices via COR360 and Marketplace

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Dermatology at the University of Colorado is an internationally renowned program that provides comprehensive resources for the diagnosis and therapy of diseases and conditions of the skin. Our mission is to lead in cutting edge dermatologic care, research, and education

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service
• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree from an accredited institution
• One year of professional experience in business operations which may include administrative support and office coordination.
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.

Preferred Qualifications:

• Experience providing support to faculty and staff in an academic medical setting.
• Two (2) or more years of office/administrative experience.
• Experience with University of Colorado systems including Concur, Core 360, and CU Marketplace
• Experience using cloud-based applications such as SmartSheets and Microsoft OneDrive, and as it relates to coordination and communication across multiple departmental initiatives.

Knowledge, Skills, And Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Strong organizational skills with attention to details and accuracy.
• High level of proficiency in Microsoft Office, including Outlook, and Word
• Ability to exercise critical judgement and considerable initiative.

How To Apply:

For full consideration, please submit the following document(s):

1. 1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. 2.     Curriculum vitae / Resume
3. 3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jennifer.Nevener@cuanschutz.edu

Screening Of Applications Begins:

Immediately and continues until 5 days after posting.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $54,383-$69,175

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Ada Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.