Senior Business Administrator

We are seeking a highly motivated, detail-oriented Senior Business Administrator to support the VP of the Teams Growth Engineering team within the Teams Core Engineering organization. This pivotal role offers the opportunity to contribute to the success of a dynamic leadership team focused on driving innovation and scale for Microsoft Teams. As a trusted partner and point of coordination, the Senior Business Administrator will handle complex calendar management, cross-functional communications, budget tracking, and process improvements for the organization. The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and brings enthusiasm for streamlining operations and enabling strategic priorities. If you are passionate about empowering collaboration, possess exceptional organizational skills, enjoy working with senior leaders and supporting a dynamic group, we invite you to apply and be part of an impactful team shaping the future of Microsoft Teams.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Coordinate and manage complex calendar scheduling, including internal and external meetings, across multiple time zones for the VP and leadership team.
• Facilitate effective cross-group relationship building and communication.
• Track, reconcile, and report on operational budgets, ensuring accuracy and compliance.
• Identify and implement process improvements to enhance team efficiency, streamline workflows, and support organizational priorities.
• Organize and execute logistics for team events, offsites, all-hands meetings, and key business reviews, ensuring seamless coordination from planning through delivery.
• Serve as a trusted liaison between the VP, internal teams, and external partners, handling confidential information with discretion and professionalism.
• Support onboarding of new team members, including provisioning resources, facilitating introductions, and ensuring a positive ramp-up experience.
• Manage and maintain critical documentation, including organizational charts, team sites, and process guides, ensuring information is accurate and accessible.
• Champion team well-being by organizing morale-boosting activities, recognition programs, and wellness initiatives to foster a positive and inclusive work culture.
• Collaborate on special projects and strategic initiatives as directed, demonstrating flexibility and a proactive approach to evolving business needs.
• Oversee space management responsibilities, including tracking team seating assignments, coordinating office moves, and partnering with peers and leadership to ensure optimal workspace utilization.

Qualifications

Required Qualifications:

• 2+ years Administrative, Business Support, and/or customer service experience.
• Proficiency with Microsoft 365 suite (Outlook, Teams, Word, Excel, PowerPoint, OneNote), calendaring, and virtual collaboration tools.
• Good written and verbal communication skills, with proven attention to detail and follow-through.
• Experience managing multiple priorities and stakeholders in a fast-paced environment.
• Ability to exercise sound judgment, handle confidential information, and effectively resolve challenges independently.

Preferred Qualifications:

• Experience supporting senior leaders or managing business operations within a large, matrixed organization.
• Strong analytical and problem-solving skills.
• Experience working cross-functionally and with geographically distributed teams.
• Demonstrated ability to adapt to changing priorities and proactively anticipate business needs.
• High school diploma or equivalent. 

Business Support ATR-C - The typical base pay range for this role across the U.S. is USD $25.10 - $43.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $35.72 - $51.11 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until October 8th, 2025.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form.

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

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