Executive Assistant (Part-Time)

Description

Hubbard Supplyhouse is looking for a rock star Executive Assistant to be a strategic partner, trusted confidant, and professional problem solver. Reporting directly to the Visionary & Integrator, the Executive Assistant provides high-level support in a one-on-one working relationship. As a family-owned, Christian company, we believe in taking care of both our customers and our employees. Our Core Focus (Mission Statement) is: “Honoring God with a great team that builds customer partnerships by delivering on expectations.”

This is a part-time position, 20 hours per week, Monday–Friday, 8:00 a.m.–12:00 p.m. There may be potential for the role to transition into full-time after 6–12 months, though this is not guaranteed.

Essential Responsibilities

• Support the Visionary & Integrator in achieving company mission, goals, and strategic priorities
• Manage executive calendars, schedule meetings, and coordinate key events
• Help facilitate and accelerate executive communication (emails, calls, team updates, partners)
• Maintain organized systems for tasks, documents, and follow-ups
• Track and follow up on deliverables to ensure deadlines are met
• Assist with planning and coordinating agendas, travel, and logistics for meetings and events
• Prepare and edit correspondence, presentations, and reports
• Handle confidential information with discretion and professionalism
• Keep executives focused on high-value priorities by helping delegate or decline lower-level tasks

Competencies

• Self-starter with strong business sense and ability to see the big picture
• Proactive mindset with the ability to anticipate needs and act quickly
• Strong judgment and decision-making skills
• Resourceful, persistent, and solutions-oriented
• Reflects company values; brings a servant’s heart, positivity, and sense of humor

Qualifications

• Education: Associate’s degree in business administration or related field preferred (Bachelor’s degree a plus, but not required)
• Experience: At least 1–2 years of administrative or executive support experience
• Strong organizational and time management skills with attention to detail
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to learn new systems quickly
• High level of professionalism, discretion, and confidentiality

What We Offer

• Consistent weekday schedule (no nights or weekends)
• Team-building events and company picnic
• Employee discount program
• Career development and training opportunities