Administrative Assistant

Since 2019, hello82 is a platform deeply rooted in the vibrant world of K-pop. We specialize in creating connections between fans and their favorite K-pop artists through a fusion of innovative marketing strategies, immersive music distribution, and providing unparalleled experiences that resonate with fans worldwide. As an independent music label and distribution arm, hello82 is rapidly expanding alongside the ever-growing community of K-pop fanbases. Some of our artists include: ATEEZ, P1Harmony, xikers, THE BOYZ, STAYC, and ONEUS.

About The Role

• Position: Administrative Assistant
• Location: Headquarters, hello82 LA
• Department: Operations (Finance, HR & Admin)
• Work Hours: Monday to Friday, 9:30AM to 6:30PM

We are looking for a proactive and detail-oriented Administrative Assistant to join our Operations team. This role provides essential support to the Finance, HR & Admin team, ensuring smooth daily operations in a dynamic startup environment. The ideal candidate is highly organized, adaptable, and adept at managing multiple priorities.

Key Responsibilities

Office Management

• Manage office supplies inventory and ordering, ensuring availability and cost efficiency.
• Assist the Office Manager in maintaining a safe, clean, and productive workplace environment.
• Assist the Office Manager in coordinating vendor and facility management, including repairs, services, and general office maintenance.
• Assist other office and operations managers with facility management duties.

Administrative Duties & Initiatives

• Serve as a reliable point of contact for contractors, ensuring effective communication and coordination.
• Support departmental spending, manage accounts payable inquiries, and facilitate approvals with the Finance team.
• Assist record-keeping, document and data organization, and expense tracking.
• Assist with the planning, coordination, and documentation of employee business travel.
• Assist with orientations and work-place training.
• Assist with other general tasks & duties related to the Company's events and goals

Finance

• Collect vendor and contractor invoices
• Facilitate invoice payments with the Finance team, ensuring compliance with internal policies.

Qualifications

• 1–3 years of experience in administrative, office management, or operations support
• High School Diploma, or higher
• Korean and/or Japanese language proficiency (conversational minimum) is preferred, but not mandatory
• First Aid/CPR certification is preferred, but not mandatory
• Must be able to organize documents and information intuitively and comprehensively.
• Must be able prioritize responsibilities efficiently.
• Must be able to work efficiently on a computer, and familiar with other office technologies such as operating or troubleshooting a printer, scanner, and internet
• Proficiency in Microsoft Office/Google Workspace; familiarity with expense/AP systems is an advantage.
• Ability to work both independently and as a collaborative team member
• Excellent written and verbal communication skills
• Exceptional time management skills; must be able to oversee dozens of processes and projects simultaneously and meet tight deadlines, often with quick turnaround.

What We Offer

• Exposure to both Finance and General Affairs functions within a fast-paced startup environment.
• Opportunities for developing cross-functional skills and career growth into broader operations roles.
• A supportive, collaborative team culture that encourages initiative and ownership.

In your cover letter, please share how K-POP has influenced your interests and career journey.