Finance & Operations Manager

We are seeking a business-minded, proactive Finance & Operations Manager who will bridge finance, inventory management, and logistics. This person will ensure financial accuracy while also overseeing ordering, distribution, and vendor relationships—supporting smarter stock planning, faster processes, and cost optimization.

• Own day-to-day financial operations
• Perform reporting, reconciliations, AP/AR alignment with sales and stock movements in close cooperation with the Finance Department at HQ
• Prepare monthly customer invoices and monitor outstanding receivables
• Make bank deposits and perform monthly bank reconciliations
• Ensure compliance with US GAAP (monthly financial statements) and complete tax filings on time
• Manage journal entries, reconciliations, and consolidation of financial statements.
• Ensure compliance with all local, state, and federal government requirements
• Monitor and manage backorders, pre-orders, daily sales feeds, and replenishment triggers
• Oversee book reprints, transfers, and inventory accuracy across distribution partners
• Analyze and identify gaps in sales orders vs. inventory availability (pre-orders, trade orders, store misses, delays)
• Coordinate with Ingram to ensure timely and accurate book intake, reprints, and re-stocking
• Track vendor and distribution costs; negotiate for improved terms and report savings achieved.
• Improve accuracy of stock reporting, reconcile discrepancies, and implement better tracking tools
• Act as main point of contact for Ingram logistics & distribution
• Drive improvements with logistic partner to enhance data accuracy, efficiency, and system reliability
• Prepare and lead the renegotiation of the distribution agreement
• Oversee special packing orders to ensure faster and cost-efficient fulfillment

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field; CPA or equivalent certification is a plus
• Minimum of 5 years of finance and accounting experience, ideally in an international environment working 
• Experience in book distribution, logistics, or supply chain operations preferred
• Strong knowledge of US GAAP and experience preparing monthly financial statements
• Hands-on experience with AP/AR, journal entries, bank reconciliations, and tax filings
• Proficiency with ERP systems, finance software, and reporting tools
• Experience managing inventory, tracking orders, and monitoring stock levels (pre-orders, backorders, trade orders)
• Analytical skills to identify discrepancies, uncover cost savings, and drive process improvements
• Experience in project and contract management, including coordinating with logistics partners and optimizing operational processes
• Excellent written and verbal English skills for effective communication with internal teams, external partners, and HQ
• Self-motivated, detail-oriented, highly organized, and proactive problem solver

This is a Full Time position, based in our office in LA. Salary is commensurate with qualifications and experience ranging from $55,000 to $65,000 excluding bonuses and other benefits. This is a good faith estimate based on the expectations as laid out in the job description. The position offers a comprehensive benefits package that includes medical, dental, life insurance, 401k plan, and yearly performance reviews.