Accounts Payable Manager

Children's Home Society of Florida

Since opening our doors in 1902, CHS became a part of Florida's history. 

CHS has been committed to growing and evolving to provide the right services and solutions to address the needs of children and families throughout the changing times. Every day, our team works with parents and kids to empower them and encourage them. With innovative technology solutions and a dedicated, experienced team throughout the state, we’re changing the face of foster care and positively impacting children and families’ lives for generations to come.

Join our team to continue to do good and create history serving Florida's children and families!

The Accounts Payable Manager is responsible for overseeing Accounts Payable operations, ensuring timely and accurate processing of vendor payments, reimbursements, and invoice approvals, as well as support internal and external audits and the Accounting function. This role leads AP operations across multiple systems, ensures alignment with organizational policies and internal controls, and plays a key role in continuous improvement efforts. The Accounting Manager supervises AP staff, manages workload assignments, and serves as the primary point of contact for escalated AP issues. Overall, the Accounts Payable Manager contributes to the CHS high performance culture by exhibiting our values and providing quality results that position CHS as the leader in delivering proactive behavioral health, case management, community and early childhood solutions for children and families.

Why Join Chs?

• Uplifting mission-driven work culture
• Make an impact in your community and become a part of Florida's history!
• Growth and professional development opportunities
• Great benefits package, including generous paid time off and holidays

Primary Job Functions

1. 1. Oversee Accounts Payable operations, ensuring timely and accurate processing of vendor payments, reimbursements and invoice approvals, as well as support internal and external audits and the Accounting function.
2. 2. Recruit, develop and lead a team capable of supporting CHS performance and growth strategies (complying with COA Standard T3, when appropriate), while fostering an engaging, positive work environment.

• Supervise the daily functions of the AP team to ensure timely and accurate invoice processing, approvals, and payments; assign workload and provide support and feedback through regular team meetings and one-on-ones.
• Review and approve weekly check previews; act as backup for check runs when necessary.
• Process bank ACH and Positive Pay file transmissions.
• Ensure proper handling and resolution of voids, credits, and manual check payments.
• Oversee the shared AP inbox and ticketing system, ensuring clear ownership and timely follow-up.
• Maintain workflow within Accounts Payable systems and approve invoices as needed.
• Review large, recurring file uploads for completeness and appropriate coding.
• Monitor expense reimbursements and p-card transactions in the T&E system to ensure timely submission and payment.
• Provide input to the IT systems team on how current tools support or hinder AP workflow, as a process liaison.

Internal And External Audits Support:

• Prepare documentation and respond to inquiries during audits conducted by internal teams or outside agencies.
• Ensure accounts payable procedures are well-documented and compliant with internal controls.

Accounting Support:

• Ensure timely and accurate recording of accounts payable activity in the general ledger.
• Manage and validate accounts payable accrual entries as part of the monthly close process.
• Prepare or review reconciliations related to accrued expenses, other payables, and prepaid expenses.
• Support year-end reconciliations for payroll liabilities, vacation accruals, benefit liabilities, and insurance reserves.
• Monitor Accounts Payable Aging reports and ensure resolution of open or aged items.
• Maintain internal control oversight related to accounts payable functions and support continuous improvement efforts.
• Recruit, supervise and support team members and foster their professional development, including the transfer of knowledge obtained through training.
• Establish annual team goals and objectives; track and report results.
• Coach, support and evaluate team member performance, taking corrective action if needed.
• Deliver timely communication through regular management and team meetings.
• Comply and confirm compliance with CHS code of conduct, policies, practices and other legal obligations.
• Implement policies and practices designed to prevent, recognize and respond to work-related stress.
• Participate in succession planning to build the bench strength necessary for future talent needs.
• Develop a strong knowledge base and stay current on job-related issues and trends.
• Participate actively in departmental meetings, training and education, as well as the quality process.
• Pick up projects on the fly; perform other duties as assigned from time to time.
• Demonstrate the CHS Common Bond values in the performance of all job duties.

Job Qualifications

Education, Licenses & Certifications:

• Associates degree from an accredited university, required.
• Bachelor’s degree in Accounting, Finance or Business Administration from an accredited university, preferred.

Experience:

• Three years of accounts payable or accounting experience, required.
• Two years of supervisory experience, preferred.
• Two years prior experience in a nonprofit organization, preferred

Competencies

Knowledge Of:

• Accounts Payable | Audits| Basic Accounting Principles and Practices

Skills & Proficiency In:

• Planning, organization and time management
• Oral and written communication
• Collaboration, teamwork, consulting, facilitation, coaching and mentoring
• Computer systems and MS Office, including Word, Excel and Outlook; accounting software such as NetSuite

Ability To:

• Supervise others, with coaching skills that result in accomplishing goals through direct reports.
• Perform at a high level of autonomy, with general supervision.
• Perform under strong demands in fast-paced, sometimes ambiguous environments.
• Commit to providing high customer satisfaction with positive service delivery results.
• Meet critical deadlines, while maintaining attention to detail, accuracy and quality.
• Handle highly stressful, sensitive situations; maintain confidentiality and professional boundaries.
• Demonstrate the behaviors of our CHS Common Bond Values.
• Be energetic, passionate and adaptable with a deep commitment to social service, empathy for children and families and a positive approach to embracing and managing change

Together, good can be done.