Assistant Director for LHD

Job Description

The Leased Housing Finance Division is responsible for all aspects of the Leased Housing Department’s (LHD) budgeting, subsidy payments, and ensuring fiscal integrity and compliance of the Housing Choice voucher (Section 8) program processes.

The selected candidate, under the direction of the Director of LHD Finance and Personnel Administration Unit, and with wide latitude for independent initiative and judgement, will coordinate the admin and HAP budget and personnel expenses for entire Leased Housing Dept as well as other Section 8 funded areas.

Duties and responsibilities include but are not limited to the following:

- Direct team of staff responsible for LHD’s Budget, Reporting, Personnel Services, and Procurements.
- Review team’s work for accuracy.
- Input in E-Hire system and maintain control of all LHD Personnel Action Requests, track headcount variance and reconcile to payroll every pay period.
- Prepare monthly PS vacancy summary report for LHD Executive Vice President.
- Review, analyze, and monitor monthly budgetary and financial reports prepared by staff and flag trends to Leadership.
- Track HUD distributions and review HUD notices as they come in.
- Coordinate LHD procurement and miscellaneous AP activities with other NYCHA departments and outside vendors from initial service request through payment by NYCHA AP
- Forecast PS and OTPS expenditures, monitoring the departmental (administrative expense) budget, reviewing actual expenses and funds available, and preparing Spending Summary on bi-weekly basis including a Fulltime Salary analysis.
- Ensure HAP and Administrative expenses are recorded correctly to the Ledger.
- Field or redirect calls and emails they may receive from program participants.
- Work with LHD Finance Director on preparation of annual Administrative Budgets.
- Assist with updating the five-year leasing and spending tools and other reports for management decision making.
- Update unit’s policy/process documentation as directed by oversight agency or as required.
- Perform disciplinary actions as needed.
- Represent the division at internal and external meetings.
- Ad hoc assignments as requested by management.

NOTE: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Staff Analyst to be considered.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:

https://bit.ly/55aProgram

Additional Information:
1. NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
2. NYCHA residents are encouraged to apply.

NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS).


Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.

ADMINISTRATIVE STAFF ANALYST ( - 1002D

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.