Administration Assistant

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com

Job Description

• Ensure all administrative tasks are completed in a timely manner
• Assist the team with daily tasks to support the business
• Support the team through training and how to’s as required
• Ensure the team meets BMS compliance
• Ensure that documents sent to clients have gone through a quality check when required
• Perform reception duties, including greeting visitors, managing calls, and handling front desk inquiries professionally.
• Assist with responding and attending general queries from the team and supporting in administrative tasks
• Training in the business systems used on a regular basis
• Conducting the onboarding process
• Ensure the team are compliant in the various areas of business management systems within the set deadlines
• Document formatting using Microsoft Office for bids, proposals, and other professional materials.
• Monitor and respond to emails as needed to support daily operations.
• Expense claim preparation/submission
• Ensure the breakout area is clean, tidy, and well-stocked to maintain a welcoming and professional environment. 

Qualifications

• 1 - 3 years’ experience in a similar role
• Business administration/management qualification or relevant experience.
• Demonstrated proficiency in Microsoft Office Suite, Word is a MUST
• Experience with D365, Teams and Sharepoint would be an advantage
• Process driven and ability to prioritise competing demands.
• Proactive approach with the ability to drive compliance requirements of the team.
• Ability to handle pressure and meet deadlines.
• Possesses tact, diplomacy and assertiveness to achieve objectives
• Strong attention to detail
• Reliable, approachable, and professional attitude.

Additional Information

Turner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters  If you’d like to view a copy of the company’s affirmative action plan, please email recruitmentUSA@turntown.com.  If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 or recruitmentUSA@turntown.com.  This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.