Health and Safety Administrator

Health and Safety Administrator – Specialist Supported Living Service

• Location: Rochdale, Oldham and Bury (travel required across services)
• Contract Duration: 5 weeks (starting ASAP)
• Hours: 9am – 5pm, Monday to Friday
• Rate: £120 – £150 per day (plus mileage expenses)

We are seeking a dedicated Health and Safety Administrator to support our specialist supported living services across Rochdale, Oldham, and Bury. Our services provide 24-hour support to individuals living in their own homes and tenancies who may have learning disabilities, autism, mental health needs, physical disabilities, complex care requirements etc.

This role will be pivotal in ensuring that our services remain compliant, safe, and well documented. You will work closely with Service Managers and frontline teams to ensure that all required checks, records, and certificates are in place, up to date, and accessible.

Due to the nature of the role, you must be comfortable working within both male and female services and will be required to undergo a DBS check. A full driving licence and access to a car are essential.

Key Responsibilities (include but are not limited to):

• Documentation & Compliance
• Medication & Service User Documentation
• Daily Compliance Monitoring
• Spot Checks & Auditing
• Administrative Support
• Ensure service health and safety files are complete, current, and accessible.
• Request, track, and file missing or updated documentation as required.
• Check and maintain service certificates, including gas safety, electrical testing, and PAT certificates.
• Support Service Managers in ensuring fire risk assessments are in place, in date, and accurate.
• Prepare and maintain medication packs, inputting and updating service user details.
• Ensure personal files for individuals supported are accurate and fully up to date.
• Contact services to confirm completion of daily health and safety checks, including:
• Fridge and medication storage temperatures
• Food expiry dates and labelling
• Medication expiry, storage, and labelling checks
• Conduct environmental spot checks and service risk assessments.
• Identify potential risks and escalate concerns promptly.
• Work with managers to develop and implement corrective actions where required.
• Maintain accurate spreadsheets and trackers (Excel proficiency is essential).
• Provide reports and updates to senior management as required.
• Assist with scheduling, reminders, and follow-ups to ensure compliance deadlines are met.

Requirements:

• Previous experience in an administrative or compliance-based role (health and safety or care sector desirable).
• Strong organisational skills with excellent attention to detail.
• Confident user of Microsoft Excel and other Microsoft Office applications.
• Ability to work independently, manage competing priorities, and meet deadlines.
• Strong communication skills with the ability to liaise effectively with managers and staff at all levels.
• Must hold a valid driving licence and have access to a vehicle (mileage expenses paid).
• Must be able to work flexibly across different services and environments.
• Enhanced DBS check required (ideally via the online service so there is no delay on starting).

This is a fantastic opportunity to use your organisational and compliance skills to make a positive difference within a care environment, ensuring the people we support live in safe and well managed services.

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