People Operations Specialist

About Xai

xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All engineers are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

About The Role

We are seeking a dedicated and detail-oriented People Operations Specialist to join our global People Operations team. In this role, you will play a critical part in delivering seamless support to employees and stakeholders across EMEA, APAC, and the Americas, ensuring an exceptional employee experience. You will handle sensitive employee information with the utmost confidentiality and integrity, focusing on data accuracy and process efficiency. The ideal candidate is a proactive team player with a client-service mindset, a passion for continuous improvement, and the ability to thrive in a fast-paced, dynamic startup environment.

Responsibilities

• Generate and manage HR documentation, including offer letters, contracts, and other employee-related materials with precision and efficiency.
• Oversee new hire onboarding processes, including HRIS audits, coordinating background checks, and collaborating with IT for laptop delivery.
• Support employee job changes, such as promotions, salary adjustments, and international transfers, ensuring smooth transitions.
• Manage the off-boarding process, maintaining compliance and data integrity throughout.
• Create, maintain, and audit employee files to ensure accurate and up-to-date records.
• Leverage technology to streamline HR processes and enhance operational efficiency wherever possible.
• Serve as the first point of contact for employee inquiries on HR topics, providing timely and professional responses.
• Identify and recommend opportunities for continuous process improvement to enhance the employee experience.
• This is an in-person role based in Palo Alto, CA, with up to 25% travel required.

Required Qualifications

• Bachelor’s degree or equivalent experience.
• 1+ years of experience in an HR administration, operations, or generalist role, with a strong preference for experience in the technology industry.
• Exceptional organizational skills with a proven ability to prioritize tasks and maintain confidentiality when handling sensitive information.
• Strong attention to detail and a commitment to data integrity and process accuracy.
• Ability to work effectively both independently and as part of a collaborative global team.

Preferred Qualifications

• Experience with HRIS platforms and leveraging technology to improve HR processes.
• A client-service mindset with a passion for going above and beyond to support employees.
• Strong problem-solving skills and enthusiasm for identifying and implementing process improvements.
• High energy and adaptability to thrive in a fast-paced, dynamic startup environment.
• Based in the SF Bay Area or willing to relocate.
• Commitment to being in-office in Palo Alto, CA at least 4 days/week.
• A sense of adventure and humor to navigate challenges with a positive mindset.

Annual Salary Range

$72,000 - $95,000 Usd

Benefits

Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks.

xAI is an equal opportunity employer.

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