Payroll Supervisor

If you are currently an employee of Herc Rentals, please apply using this link: Herc Employee Career Portal

Founded in 1965, Herc Rentals is one of the leading equipment rental suppliers in North America with 2024 total revenues reaching approximately $3.6 billion. Herc Rentals’ parent company, known as Herc Holdings Inc., listed on the New York Stock Exchange on July 1, 2016, under the symbol “HRI.” Herc Rentals serves customers through approximately 620+ locations and has about 10,200 employees in North America as of June 30, 2025.

Job Purpose

A Herc Payroll and Timekeeping Supervisor will oversee payroll and timekeeping functions, ensuring payroll is processed on time, accurately, and in compliance with government regulations. In this role, you will be a critical part of the employee compensation process and contribute to a process that supports the building blocks of employee growth. This is an excellent opportunity for motivated self-starters.

What You Will Do...

• Ensure accurate calculation of wages, tax withholdings and company deductions.
• Monitor and oversee weekly and biweekly timekeeping files to ensure proper balancing.
• Process adjustments and other Miscellaneous files, e.g., 401k, bonus, OT and commissions.
• Assist with review and audit of the weekly and biweekly payroll runs.
• Ensure payroll compliance with federal, state, and local laws
• Oversees the administration of the electronic timekeeping system.
• Fosters the Company’s core values and culture throughout the work environment.
• Coaches and provides leadership, motivation, and supervision of direct reports.
• Full-cycle processing weekly and biweekly multi state US payrolls while incorporating payroll data from multiple internal departments and external benefit providers. This includes maintaining supporting documentation for authorization for all changes.
• Process off cycle payroll batches, as necessary.
• Review and process hours from a timekeeping system on a weekly/biweekly basis and import to the payroll module. Follow up with managers to resolve timekeeping system issues in a timely manner.
• Assist with payroll compliance matters such as multi-state/multi-jurisdiction tax withholding, garnishments, and key annual audits (e.g., 401 (k), workers compensations, external financial audit).
• Identify opportunities and recommend scalable processes to enhance payroll operational efficiency while maintaining accuracy. This includes assisting the Payroll Manager with the design and implementation of internal control measures and periodic review of compliance with Sarbanes-Oxley.
• Reconcile and validate 401(k)/Roth contributions, Benefit files and other third party vendor files and resolve discrepancies
• Demonstrate active participation in Herc Rentals Safety Culture, always prioritizing the safety of team members and customers alike
• Support all team members
• Learn and follow all company procedures and protocols 

Requirements

• BS/BA degree required, preferably in Accounting or Finance
• 5+ Years of experience in a payroll function preferably in a fast-paced/ public company environment.
• Experience with multi-state Payrolls larger than 1,000 employees with both exempt and nonexempt employees.
• Detailed knowledge of payroll compliance and working knowledge of state/federal employment laws/regulations. Shift Differential experience preferred.
• ADP and Kronos/etime experience preferred.
• Proven ability to meet multiple deadlines in a fast-growing environment with frequently changing priorities.
• Possess a tech-savvy mindset and passion for end-to-end design and improvement.
• Ability to work independently and as part of a team and take on new tasks with various levels of difficulty in a fast-paced environment.
• Must be proficient in the use of a spreadsheet (MS Excel and Google), word processing (MSWord and Google). Advanced Excel Skills preferred.
• 3+ Years of Experience as supervisor or lead in payroll team

Skills

• Attention to detail
• Multi-tasking individual who uses project management skills to accomplish goals
• Customer service focused
• Must react to changing business needs
• Solid and proven computer skill set (knowledge of MS Office is preferred)
• Works and communicates effectively with all levels of the company

Req #: 64867

Pay Range: tbd 

Please be advised that the actual salary offered for any position is subject to the company's sole discretion and may be influenced by various factors, including but not limited to the candidate's qualifications, experience, location, and overall fit for the role.

Herc Rentals values its employees and provides excellent compensation and benefits packages which are not limited to the following.

Keeping You Healthy

Medical, Dental, and Vision Coverage

Life and disability insurance

Flex spending and health savings accounts

Virtual Health Visits

24 Hour Nurse Line

Healthy Pregnancy Program

Tobacco Cessation Program

Weight Loss Program

• Building Your Financial Future
• 401(k) plan with company match
• Employee Stock Purchase Program

Life & Work Harmony

Paid Time Off (Holidays, Vacations, Sick Days)

Paid Parental Leave.

Military leave & support for those in the National Guard and Reserves

Employee Assistance Program (EAP)

Adoption Assistance Reimbursement Program

Tuition Reimbursement Program

Auto & Home Insurance Discounts

Protecting You & Your Family

Company Paid Life Insurance

Supplemental Life Insurance

Accidental Death & Dismemberment Insurance

Company Paid Disability Insurance

Supplemental Disability Insurance

Group Legal Plan

Critical Illness Insurance

Accident Insurance

Herc does not discriminate in employment based on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factors.