Executive Assistant - Facility Operations and Utilities

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Closing Date:

10/08/2025

Type Of Position:

Administrative Operations and Support

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Appli­cants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

Senior Facility Operations & Maintenance

Department'S Website:

https://fama.uark.edu/

Summary Of Job Duties:

The Facility Operations and Utilities division consists of over 250 personnel providing a wide range of services to the campus in support of its land grant mission.

The Executive Assistant for Facility Operations and Utilities will provide administrative and managerial support to the Senior Director and other directors in the organization. This position will assist supervisors with on-boarding, filling temporary employment needs, and other personnel actions. They will also monitor vacancy rates, track hiring actions through the process, and report on other relevant personnel metrics. The position will also provide administrative oversight and support for other administrative personnel within the organization. They will develop processes and standardize record keeping throughout the organization to ensure tasks are completed consistently. The position provides executive level administrative support to the Senior Director and Directors. Drafts and edits correspondence, presentations, and reports as needed. Maintains calendar(s), schedules meeting, and assists in preparing the deliverables for meetings. Attend meetings as required, advise on departmental issues, and assist with periodic KPI Reviews as directed

Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• High School Diploma or equivalent
• At least four years of experience in related field
• Proficient in Microsoft office suite of software including Excel and Power Point

Preferred Qualifications:

• Associate’s degree in relevant field

• Microsoft Certification

• Experience in a Facilities Management organization

Knowledge, Skills & Abilities:

• Ability to effectively communicate verbally in writing, not only with staff, but with directors, department heads, etc.

• Strong Computer Skills

• Knowledge of Facility Management processes and organization
• Knowledge and understanding of HR policies and procedures
• Excellent written and oral communication skills
• All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  
• Please do not send to listed recruitment contact.

Additional Information:

Salary Information:

$51,021.00

Required Documents To Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

License or Certificate (see special instructions for submission instructions), List of three Professional References (name, email, business title), Proof of Veteran Status

Recruitment Contact Information:

Caitlin Hughes, Strategic Talent Acquisition Specialist, cmmitche@uark.edu

Special Instructions To Applicants:

Pre-Employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes