Executive Assistant

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day In The Life

As Executive Assistant to the Vice President of JPN, ANZ, and Enterprise Accounts & Services, you will be a trusted collaborator, providing high-level support that ensures the smooth running of daily operations. The role is primarily focused on executive assistance, including managing complex schedules, coordinating meetings and events, preparing documents, overseeing travel, and prioritising communications. Alongside these responsibilities, you will also provide a level of personal support to ensure both professional and personal commitments are well managed. Success in this dual capacity calls for discretion, tact, and sound judgement, as you will often be entrusted with sensitive and confidential matters. Flexibility, integrity, and the ability to build trust are essential.

Tech-savvy and solutions-focused, you will use digital tools to keep processes seamless and efficient, while contributing to improvements in the way we work. This position also offers the opportunity to be involved in projects that strengthen business operations, while working closely with a dynamic leader. To be successful, you will need to be based in our Sydney office at least three days per week, fostering strong collaboration and connection with the team.

Responsibilities may include the following and other duties may be assigned:

• Provide comprehensive administrative support, including diary and email management, travel coordination (domestic and international), and expense processing.
• Organise travel and accommodation arrangements, ensuring smooth itineraries and logistics.
• Coordinate team meetings, including room and venue bookings, conference call set-up (local and international), and agenda preparation.
• Plan and manage team events, offsite meetings, conferences, and quarterly business reviews.
• Process invoices and purchase orders through SAP in a timely and accurate manner.
• Gather and organise information to support presentations, reports, and business materials.
• Assist in preparing and formatting presentation slides, ensuring high-quality output.
• Contribute to the drafting of organisational announcements, communications, and speeches.
• Maintain and update email distribution lists and organisational charts to ensure accuracy.

Required Knowledge And Experience:

• Minimum of 6 years’ experience in a senior secretarial or administrative role supporting an executive (e.g. Country Director, Managing Director), ideally within a multinational commercial organisation.
• Proven experience providing high-level administrative support, including diary, travel, and communication management.
• Advanced proficiency in the Microsoft Office suite, with strong skills in preparing and formatting presentations.
• Strong communication and influencing skills, with the ability to liaise confidently with internal and external stakeholders on matters of significance.
• Demonstrated ability to work with a high degree of autonomy, initiative, and sound judgement.
• Experience identifying opportunities to improve systems and processes, with the ability to recommend and implement enhancements to increase effectiveness.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. 
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here