People Coordinator (Payroll Specialist)

Acne Studios is a progressive luxury house and through collaboration and curiosity, we set high aspirations and strive for excellence. We value everyone’s contribution and embrace feedback to develop ourselves and others. We aim to minimise our environmental impact across all our operations and to address societal challenges in the way we conduct our business.

Culture Of Collaboration

We firmly believe that when you feel supported, included, and trusted, it enables you to enjoy your work and thrive in it. You will be a part of a team of colleagues with diverse roles and backgrounds, each with their unique skills and experiences.

What You Will Do

As People Coordinator (Payroll Specialist) at our Paris Office, you will support the People team in France and Italy with payroll operations, HR administration and employee support. You’ll help ensure processes run smoothly, systems are well-managed, and compliance is maintained across all touch-points.

Payroll

• Administration and coordinate our outsourced payroll processes in France & Italy
• System owner for time-report system
• Verify payslips and payment transfer files
• Preparing the accrual file for paid leave (CP) and compensatory time off (RTT)
• Monitoring sick leave and payments from Social Security
• Calculating bonus retail

Administration

• Preparing monthly meal vouchers order
• Onboarding/Offboarding profiles in the HRIS
• Overseeing legal declaration
• Ensuring compliance with visa and work permit requirements
• Preparing contracts, addendums and end-of-contracts documents (STC)
• Other relevant personnel-administration

Support & Training

• Conducting training sessions for managers on HR and time management platforms
• Educating employees on payroll procedures and how to read their payslips
• Support employees and managers regarding the platforms/software, paid leave inquiries and payroll related questions

Who You Are

You have high aspirations and focus on details that create substantial impact. You enjoy working as a team and you embrace feedback to develop yourself and others. You are curious and thrive in a dynamic environment. Cooperation, respect, and clear communication are important, along with your ambition to learn and grow. If these qualities speak to you, we would love to have you on our team.

Specific personal qualities for this role:

• Starts and completes tasks independently
• Sets and actively pursues professional goals
• Ensures accuracy and quality by paying close attention to details
• Prioritizes tasks to manage time and resources efficiently
• Anticipates issues and offers solutions before problems arise
• Thrives in changing environments, maintaining high energy and enthusiasm
• Knowledge of how collective bargaining agreements work

Specific experience and knowledge for this role:

• Bachelor’s degree in Finance/Human Resources/Business administration or equivalent
• 2-4 years in a similar role, working in a high pace industry
• Fluent in French and English (written & spoken)
• Strong MS Office skills (i.e., MS Excel, MS PowerPoint)

What matters most to us is not whether you master all the listed knowledge and skills. We are dedicated to recognising the potential in each individual. We embrace diversity of people as well as ideas and viewpoints and encourage everyone's individual expression of their own identity.