Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance availableCLEARANCE TYPE: SecretTRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

At the heart of Defining Possible is our commitment to missions. In rapidly changing global security environments, Northrop Grumman brings informed insights and software-secure technology to enable strategic planning. We’re looking for innovators who can help us keep building on our wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies that fuel those missions. By joining in our shared mission, we’ll support yours of expanding your personal network and developing skills, whether you are new to the field, or an industry thought leader. At Northrop Grumman, you’ll have the resources, support, and team to do some of the best work of your career.

We are looking for you to join our team as an Administrative Assistant 4 based in Baltimore, MD.

The experienced Administrative Assistant will support the Directors of Quality & Mission Assurance (Q&MA) for the Maritime and Land Systems Sensors (MLSS) and Northrop Grumman Microelectronics Center (NGMC).

As a key member of the Mission Systems Q&MA team, the Executive Assistant will provide high-level administrative support to two division Directors of Q&MA and other team members as needed.  The Executive Assistant serves a critical role in coordinating and managing the executive schedule and outreach, meeting arrangements, documentation, and projects.

The ideal candidate is experienced, pro-active and highly detailed oriented, with strong communications skills and a knack for relationship building at all levels. This position requires the Executive Assistant to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion and judgment. Strong integrity is essential, and the candidate must be comfortable working in a high energy, collaborative, diverse, professional environment.

What you will get to do:

• Interface with all levels of Northrop Grumman leadership, support organizations, and customers.
• Apply organization skills to manage and prioritize multiple tasks and complex situations, while exercising professional judgement and tact in decision-making.
• Coordinate and manage Q&MA Director schedules by planning and scheduling meetings, prioritizing functions and appointments; ensure that meetings, deadlines, presentations, and logistics are handled seamlessly; ability to re-work and de-conflict calendar schedule and identify knowledgeable individuals to attend meetings on behalf of the QMA Directors for MLSS and NGMC
• Manage sensitive matters with a high level of confidentiality.
• Support meeting agendas and arrange necessary travel and accommodations. Prepare expense reports.
• Screen incoming requests; respond to requests by gathering and providing information and referring to the appropriate staff.
• Research, collect and analyze information as needed.
• Assist in preparing and managing presentations.
• Work closely with other senior executives to coordinate and submit weekly reports.
• Partner with Business Operations manager to ensure effective and seamless business operations to include managing Linthicum campus site meetings, activities and operations.

You’ll be a great fit if you:

• Are self-motivated, collaborative executive assistant who thrives in a fast-paced environment.
• Are a positive team player who is flexible in attitude and dedication, with the experience and ability to
• Serve as a trusted advisor and work in partnership with others.
• Have a demonstrated ability to drive projects to completion, manage multiple projects.
• Have excellent interpersonal skills and can work with all levels of management.
• Have exceptional organizational skills and can prioritize work and follow through on commitments.
• Understand the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality.
• Are able to work independently, foresee future needs and be proactive.
• Are comfortable operating in a fast-moving environment
• Are able to solve problems and meet deadlines with a great level of flexibility.
• Manage information flow in a timely and accurate manner.
• Possess good communication skills
• Are a positive team player

This position is On-site, located in Linthicum, MD.

Basic Qualifications for the Administrative Assistant 4:

• High school diploma and a minimum of six years additional experience in the administrative professional field or a Bachelor's degree with two or more years of relevant experience in the administrative professional field.
• Experience managing multiple administrative projects and initiatives; experience in supporting a variety of executive levels, management level and administrative support within an organization.
• Advanced experience in Microsoft Office software (Word, PowerPoint, Teams, SharePoint, Outlook and Excel) and intranet/internet.
• Experience with Concur (or similar) travel and expense reporting system.
• Experience proofreading and correcting documents for grammatical errors.

Preferred Qualifications for the Administrative Assistant 4:

• Experience in Administrative support at the Executive level 
• Active DoD Secret clearance

Primary Level Salary Range: $61,700.00 - $102,800.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.