Placement Administration Officer (Work Integrated Learning)

School of Pharmacy and Pharmaceutical Sciences

Full-time, permanent position - flexible working arrangements may be negotiated

Base salary will range from $82,133 - $91,295 + 17% Superannuation (HEW Level 5) 

Based at our Dutton Park campus

About This Opportunity

We are seeking an organised and highly motivated Placement Administration Officer, with exceptional attention to detail and communication skills, to join our world-leading School of Pharmacy and Pharmaceutical Sciences on a permanent basis.

As the Placement Administration Officer, you will provide administrative support to the operations of student placements and work-integrated learning (WIL) within the School. You will work closely with the WIL Placement Coordinator and Academic Course Coordinators to support student placement activities including ensuring corporate systems are up to date; placement allocations are managed in a timely manner; placement agreements have been signed and filed; and students have completed all required compliance activities. And most importantly, you will work with academic and administrative staff across the School and Faculty to ensure that students have a positive experience while undertaking their placement.

Key Responsibilities Will Include:

• Placement Program Management: Maintain and update placement systems (e.g. InPlace, ePortfolio), ensure data accuracy, and generate reports on student placements and hours, track rural placement budgets and claims, and monitor student activity and placement hours for rural sites.
• Stakeholder Communication & Support: Act as a point of contact for students, staff, and placement providers; respond to enquiries; provide advice on placement rules and processes; and triage issues appropriately.
• Administrative Coordination: Organise placement preparation activities (e.g. fit testing, training), distribute documentation, track enrolment and attrition, and follow up on outstanding records.
• Policy & Procedure Development: Collaborate with internal teams and external bodies to develop, implement, and align placement procedures with broader faculty and institutional policies.

About You

Our Ideal Candidate Will Possess:

• Completion of an undergraduate degree; or an equivalent combination of relevant experience and/or education/training.
• Excellent interpersonal, written, and oral communication skills and the ability to communicate effectively with a wide range of people.
• High level computer skills, including word processing, data storage and retrieval, University administrative systems (Business Objects, Si-net) for the accurate collection, detailed analysis and reporting of information.
• Ability to be flexible and adaptable to change and a willingness to explore new options and find creative solutions to problems.
• Demonstrated organisational skills and the ability to prioritise tasks including the ability to meet deadlines under pressure.
• Demonstrated ability to take initiative and a willingness to work across a range of activities.
• Demonstrated accuracy and attention to detail.
• Experience and/or familiarity with student administration, including knowledge of undergraduate degree programs and requirements, would be highly regarded.

Please note, you must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.  

About Uq

We all have a vital role to play at UQ. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting students and their work integrated learning placements, you will have the opportunity to contribute to the education of future generations and create an exceptional student experience! 

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: 

• 17% superannuation and 17.5% annual leave loading
• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave 

• Flexible Working Arrangements

• Access to health and wellness programs and UQ Sports facilities
• Affordable parking with on-site café and healthcare clinic
• Opportunities for career development and progression

Questions?

For more information about this opportunity, please contact Jo Williams, Partnerships and Work Integrated Learning (WIL) Manager at jo.williams@uq.edu.au.   

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.  
 

Want To Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:  

• Resume

• A cover letter summarising how your background aligns with the 'About You' section 

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au. 

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.  

Applications close Tuesday 14 October at 11.00pm AEST (Job Reference Number: R-56062).