Executive Assistant (ZR_28008_JOB)

This is a remote position.

Role Name: Executive Assistant

Schedule:

• 40 hours a week
• Monday to Friday 8:30 AM to 5 PM 30 minute unpaid break

Client Timezone: Auckland, New Zealand

Join a dynamic and forward-thinking company in the rail industry that’s experiencing exciting growth and transformation. This organization leverages cutting-edge technology, including AI tools and modern productivity solutions, to drive efficiency and innovation. With a collaborative leadership team and a commitment to operational excellence, they’re building a culture where strategic thinking takes precedence over reactive management. The company values professional development and offers the opportunity to work directly with senior executives in a fast-paced, technology-enabled environment where your contributions will have direct impact on business success.

This is an exceptional opportunity for an experienced Executive Assistant to join a growing organization and become the strategic right-hand to senior leadership. You’ll play a pivotal role in transforming how executives operate, helping them transition from reactive to proactive management through high-impact administrative support. Working in a technology-forward environment, you’ll utilize AI tools and modern productivity solutions while managing critical communications, coordinating cross-functional teams, and ensuring seamless executive operations. This role offers significant variety, growth potential, and the chance to become an integral part of the leadership team’s success.

• Manage executive email communications and respond to clients as the executive’s representative
• Coordinate and facilitate communication across internal stakeholders and multiple teams
• Create compelling presentations and compile strategic materials for executive meetings
• Leverage AI tools to capture, summarize, and organize meeting minutes for enhanced preparation
• Handle high-priority administrative tasks that enable proactive rather than reactive leadership
• Serve as the central coordination point for executive scheduling and stakeholder management
• Provide administrative support to additional senior team members as the business grows
• Act as a professional liaison between executives and both internal teams and external clients

• Proven experience supporting C-suite executives (Vice President, Director level or equivalent)
• Exceptional communication skills for professional client interaction and internal coordination
• Advanced proficiency with presentation software and document preparation tools
• Strong independent work ethic with ability to take initiative on complex administrative tasks
• Experience with AI tools and productivity technologies (preferred but not required)
• Outstanding organizational and time management capabilities
• Professional demeanor suitable for representing executives in client-facing situations
• Ability to thrive in a fast-paced, growth-oriented environment with multiple priorities

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring