Administrative Assistant with Bookkeeping Focus

This is a remote position.

Client Timezone: Western Australia Time (Perth timezone)

Client Overview

Join a dynamic and growing NDIS provider that makes a real difference in the lives of individuals with disabilities through specialized behavior support and support coordination services. This forward-thinking organization operates on an innovative contracting model and is experiencing exciting growth, recently expanding their team while maintaining their commitment to personalized, high-quality care. You’ll be working directly with passionate professionals who are dedicated to improving outcomes for their clients in the disability support sector, offering you the opportunity to contribute to meaningful work that creates positive social impact.

Job Description

This is an exciting opportunity to become the financial backbone of a growing healthcare organization where your skills will directly support life-changing services for individuals with disabilities. You’ll take ownership of comprehensive bookkeeping and administrative functions, working closely with the business owner in a collaborative, small-team environment where your contributions are valued and visible. This role offers the perfect blend of technical bookkeeping expertise and general administrative variety, allowing you to develop diverse skills while working in the rewarding NDIS sector. You’ll enjoy the flexibility of remote work while being an integral part of a team that’s making a genuine difference in their community.

Responsibilities

• Manage and reconcile invoices in Xero accounting software, ensuring seamless integration with CRM systems
• Process contractor billing efficiently through Xero with accurate data input and tracking
• Conduct thorough invoice follow-up and maintain comprehensive tracking within Xero
• Perform detailed account reconciliation to maintain financial accuracy
• Handle streamlined payroll processing for a small, growing team
• Prepare and manage service agreements and administrative documentation
• Execute general data entry and maintain organized record-keeping systems
• Provide regular reporting on completed tasks and project status

Requirements

• Proven experience with Xero accounting software (essential)
• Solid bookkeeping background with attention to financial accuracy
• Strong administrative and data entry capabilities
• Excellent time management skills with ability to work independently
• Meticulous attention to detail for handling financial records
• Reliable internet connection and professional home office setup
• Availability to work during Western Australia business hours
• Experience in healthcare or disability services sector (preferred but not essential)

• Permanent work from home 
• Immediate hiring