Asset Data Management Specialist (EH)

BruntWork.com

Hybrid

Remote

Full Time

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

Objective of the Role
To build a centralized, structured asset register by extracting, organizing, and standardizing
scattered property information. This will support Enliven Housing's strategic asset and
facilities management, including maintenance planning, maintaining all services,
cyclical/essential services and planned work.

Key Responsibilities
1. Data Gathering
○ Collect property and asset data from multiple files, documents and
formats (spreadsheets, PDFs, notes, etc.)
○ Extract relevant building materials and equipment details including
walls, floors, windows, IT systems, appliances, and other facility
components.

2. Data Transformation & Standardization
○ Structure unorganized data into database-ready Excel formats.
○ Apply consistent naming conventions and categorization for all assets.
3. Gap Analysis
○ Identify missing, incomplete, or inconsistent data across properties.
○ Log and report all gaps clearly for client validation or follow-up.
4. Quality Assurance
○ Review all collected data for accuracy and completeness.
○ Double-check records before submission to reduce errors.
5. Process Documentation
○ Outline steps taken for data collection and formatting.
○ Create a repeatable workflow for any future data entry or audits.
6. Reporting
○ Submit weekly progress reports including % completion, outstanding data,
and any blockers.
○ Attend check-in calls and update documentation live, as required.
7. Communication
○ Ensure responding to all business communication from the Property
Management team.
○ Attend/participate in all requested team meetings.
○ Team player and the ability to positively communicate with the management
and all team members

Deliverables
● Structured asset register covering all Enliven Housing properties
● Flat files ready for database ingestion
● Gap analysis logs
● Documentation of processes used
● Analysis of data and input all required data into the register

Requirements

Required Skills & Competencies
● Property/facilities management knowledge (building components, asset types,
maintenance needs)
● High level of Excel and database management skills (formulas, formatting, structure)

● Experience working with databases or flat-file preparation.
● High attention to detail and consistency
● Ability to read and interpret technical property documentation
● General computer skills including Microsoft Word outlook,
● Ability to learn different computer applications
● Organized, self-managed, and proactive communicator

Tools & Platforms
● Microsoft Excel and Microsoft Word (required)
● SharePoint or cloud file sharing (client-provided)
● Communication: Email and Microsoft Teams (client preference)
● Optional exposure to property management software is a plus

Benefits

Independent Contractor Perks

Permanent work from home
Immediate Hiring
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