Executive Assistant Based in Mexico

This is a remote position.

*** This position is oriented to people based in Mexico***

Key Responsibilities

• Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel.
• Prepare and organize documents, reports, and presentations for executive meetings.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle confidential information with the highest level of professionalism and integrity.
• Coordinate domestic and international travel arrangements, itineraries, and expense reports.
• Support strategic initiatives by tracking action items, deadlines, and follow-ups.
• Assist with the preparation and distribution of communications, announcements, and meeting notes.
• Manage special projects, research, and ad-hoc requests as assigned.
• Anticipate executive needs and proactively provide solutions.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field (preferred).
• 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
• Exceptional organizational and time-management skills with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Slack, Zoom, etc.).
• Ability to adapt quickly, work independently, and handle competing priorities under pressure.
• Fluent in English & Spanish

Preferred Skills

• Experience in a fast-paced corporate or startup environment.
• Strong problem-solving and critical-thinking abilities.
• Multilingual communication skills (a plus).