Administrative Assistant

Salary: D4-D6, £25,185 - £25,989 pro rata, per annum (actual salary £18,540 - £19,132 per annum)

Hours of work: 32.5 hours per week, Monday to Friday 8.30am – 3.30pm, with 45min unpaid lunchbreak each day, 39 weeks per year, (term time plus 5 inset days pro-rata).

Contract type: Permanent

This is not a Wiltshire Council vacancy therefore please contact Pickwick Academy Trust  for further information.

A Bit About Us:

Pickwick Academy Trust would like to recruit a permanent, part-time Administrative Assistant based at Ivy Lane Primary School. 

Our School:

Ivy Lane School is a two-form entry Primary School in the centre of Chippenham, Wiltshire and is part of the Pickwick Academy Trust. We also have our on-site Sunflowers Nursery which accepts children from the age of 3 years old.         

We believe in ‘Learning for Life’, aiming to equip every child with both the skills to be successful beyond their primary years and a life-long appetite for learning. The school community really is a special place to learn. Ofsted Jan 2022 recognised this; ‘Teamwork is central to the work at Ivy Lane to ensure pupils are educated and nurtured well.’

Our school values of ‘Learning, Environment, Others and Ourselves’ underpin our ethos. We place a huge importance on outdoor learning and are very lucky to have Forest Schools Provision. We also have an extensive provision of social and emotional support for our children.

Role Overview:

We are looking to appoint an experienced, committed and flexible Administrative Assistant, to support the Admin Manager in the day-to-day running of our school. Being able to work as part of a team is essential as well as being able to use your own initiative. A positive outlook and a sense of humour is essential! The successful candidate will need excellent communication and organisational skills.

The jobholder must demonstrate a commitment to safeguarding and promoting the welfare of children and young people. This will involve undertaking annual Safeguard training and using school reporting systems for any Safeguard concerns.

What We Offer:

• Generous contributory pension provision
• Family friendly policies
• Commitment to flexible working
• Generous terms and conditions, and transparent policies with staff consulted directly on all key HR policies
• Access to Employee Wellbeing support and counselling telephone support for all staff
• Strong central team committed to and providing high level of support for staff at all levels 
• A People Strategy setting out the Trust’s commitments and initiatives to support staff
• A real family and togetherness feel, where everyone is included and listened to, and ensures no one feels isolated
• Free eye tests (for those assessed as regular Display Equipment Users, and glasses if needed specifically for particular roles)
• Free annual flu jab
• Partnership with the Motor Source Group, enabling staff to benefit from discounts on new and used cars (average £4k saving on a standard new car)
• Wiltshire Rewards (LA scheme enabling discounts across a range of retail outlets - available to Wiltshire schools)
• Emergency Salary Advance Scheme
• Cycle scheme 

If you require any further details regarding the role, or would like to arrange a visit to get a flavour of our fabulous school, please feel free to contact Mrs Kerry Nowosielski (Admin Officer)  at admin@ivylane.wilts.sch.uk or on 01249 652556. We would love to hear from you.

Find Out More And Apply:

Please go to the vacancy section on our website www.ivylane.wilts.sch.uk. (This is shown under “News & Events, Vacancies) or alternatively use the following link https://mynewterm.com/jobs/144705/EDV-2025-ILPS-83018 

For any assistance regarding the My New Term system and the application process, please reach out to Sylwia Hulbert (Recruitment Advisor and HR Officer) at SHulbert@pickwickacademytrust.co.uk , who will be happy to help with your queries. 

If you have previously applied for one of Pickwick Academy Trust’s vacancies using our My New Term applicant tracker system, please ensure that your application is updated with your current workplace details and responsibilities.

Additionally, please remember to nominate a referee. In line with KCSIE policy, the reference must come from someone within the leadership team, if you have worked in a school previously please nominate the Headteacher.

Talent Pool

If you do not find a suitable job on our website at this moment, we encourage you to sign up for our Talent Pool. By joining, you'll stay connected with our Trust and be considered for future opportunities across our 21 schools as soon as they arise. It's a great way to ensure you're on our radar for roles that match your skills and interests. Please use the following link https://mynewterm.com/candidate-login/ to join in.

• Closing date: 12.00 noon on Friday 10th October 2025
• Interview date: Monday 20th October 2025
• Commencement date: To Be Confirmed – possibly beginning of November 2025

At Pickwick Academy Trust we are committed to safeguarding children and promoting the welfare of children and young people and we require anyone joining our school to actively contribute to this commitment. 

All shortlisted candidates will be subject to online searches as part of safer recruitment due diligence. Successful candidates will be subject to a range of pre-employment checks including an enhanced DBS check and a barred list check if working in regulated activity

Inclusive Community

Pickwick Academy Trust is a friendly and inclusive community and is committed to equality of opportunity for all.  Our aim is to ensure that no applicant or employee is discriminated against or is disadvantaged by policies, procedures, conditions or requirements. We have a caring and supportive environment where wellbeing is a key priority – flexible working requests will be considered.

The post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013, 2020 and 2023. 

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Applications must be made via the instructions provided above. Applications or CV's submitted via the apply button will not be considered.