Document Controller

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When it comes to what you want in your career, if you can imagine it, you can do it at Parsons.  Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.

Job Description:

Document Controller

Abu Dhabi, Uae

Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.

What You'Ll Be Doing:

• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Enters data and produces reports using other standard office automation or department-specific computer applications.
• Initiates and replies to routine correspondence related to area of responsibility.
• Keeps abreast of department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services.
• Responds to changing technology environment and participates in decision making activities relating to customers’ needs.
• Provides assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
• Expedites review, signature approval, and release of supplier and internally produced documents.
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout.
• Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
• Assists junior document control staff to ensure effective implementation of project-specific procedures.
• Serves as liaison between support group, home office and field personnel.
• Interfaces with groups inside and outside the organization.
• Delegates and directs the work activities of project document control team.
• Performs other duties commensurate with functional level and responsibilities.

What Required Skills You'Ll Bring:

• Bachelor Degree or diploma in related field
• Minimum 6 years of relevant work experience, including 3+ years of prior document control experience.
• Must come from a construction or infrastructure background
• Ensuring confidential information and documents are managed with complete discretion.
• Acts with urgency when managing communications and completing tasks, making sure that everyone is aware of updated information on time.
• Handling and Managing Project Documents, Policies and Procedures
• Strong organizational and time management skills
• Strategic Planning and Scheduling Skills

• Effective Communication Skills

• Working Knowledge of Electronic Document Management Systems
• Ability in Photo, Video Editing, Presentations and Digital Marketing.

What Desired Skills You'Ll Bring:

• Demonstrated experience and demonstrated proficiency to perform Information Officer duties using general guidelines for desired product(s). 
• Demonstrated experience in gathering information to synthesize functional needs. 
• Expertise in EPFM, ACONEX and any other EDMS.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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