Administrative Assistant (Workforce Development)

Description

Join Elica’s mission and become a part of a team where every day is an opportunity to make a positive impact in your community!

Elica Health Centers is a mission-driven Federally Qualified Health Center (FQHC) providing high-quality, compassionate care to diverse communities throughout the Sacramento area. We offer comprehensive medical, dental, behavioral health, and wellness services—regardless of income, insurance, or immigration status.

Our team is dedicated to removing barriers to care and improving lives through innovation, collaboration, and cultural humility. With clinic sites and mobile services, Elica is a trusted community partner committed to health equity.

Join us and be part of a team that’s making a meaningful impact every day.

What You'Ll Do:

Administrative Assistant (Workforce Development ) is responsible for assisting the Workforce Development department with the administrative support of Workforce Development functions and programs. 

Why Elica?

• At Elica Health Centers, we are proud to serve as a vital healthcare resource for underserved communities.
• Mission-driven organization focused on improving health equity across the Sacramento region.
• Work that matters—contribute to initiatives that positively impact lives and communities every day.
• Comprehensive benefits package, including medical, dental, vision, and retirement options.

Benefits:

Elica is proud to offer an exciting benefits package to qualifying full-time employees which can support your health, your family, and help you plan for the future. 

• Retirement Savings Made Easy: Enjoy a 403(b) retirement plan with up to 4% employer matching and 100% immediate vesting—start building your future from day one!
• Comprehensive Healthcare Options: Choose from two Anthem Blue Cross PPO plans for medical, plus dental and vision coverage for you and your family.
• Employer-Funded HRA: Our Health Reimbursement Arrangement helps cover out-of-pocket medical costs, giving you peace of mind.
• Flexible Spending Accounts: Take advantage of two FSA options: Health Care FSA and Dependent Care FSA, tailored to suit your needs.
• Security for the Unexpected: We provide company-paid basic Life and AD&D Insurance, with options to enhance coverage.
• Enhanced Protection: Explore additional benefits like Hospital Indemnity, Critical Illness, and Accident Insurance, plus ID Theft Protection and Pet Insurance.
• Time to Recharge: Enjoy accrued paid time off, paid holidays, and Employee Assistance Plan (EAP) access, which includes counseling, financial, and legal services, along with a vast library of online resources.
• Invest in Yourself: Benefit from our Tuition Reimbursement Program for ongoing education and growth, plus CME/CEU and license reimbursements for eligible roles.

This is more than just a benefits package—it’s a commitment to your health, well-being, and professional success! 

Learn More About Elica Health Centers:

To explore our mission, values, and the communities we serve, visit our website: Elica Health Center's Website

Requirements

What Are We Looking For?

The successful candidate will be willing and able to: 

• Assist with New Hire Orientation including materials, scheduling, room setup and reset
• Assist Extern/Internship program coordinator with record keeping, tracking, distribution and collection of data.
• Record keeping and data entry for all employee training
• Conduct basic functions of the Learning Management System (LMS), including  enrollment, creation and tracking of training plans
• Assist with training program logistics, assessments and follow-up
• Conduct research, compile data and prepare for collation and distribution of internal newsletter using Mailchimp
• Collate department monthly reports, perform basic statistical calculations on data for reports and presentations when necessary
• Manage materials for training and development
• Create communications via internal Intranet
• Coordinate  materials, scheduling, room setup and reset with external vendors
• Respond to inquiries, answer questions, and independently resolve inquiries whenever feasible.
• Perform general clerical duties to include, but not limited to, record keeping, copying, data entry, composes correspondence, schedules meetings, provides customer service to internal and external customers
• Compose and/or prepare correspondence, memoranda, and reports using appropriate applications and tools
• Perform specialized administrative duties required to support the specific training and technical assistance projects using discretion to make judgments based on operating guidelines
• Scheduling/calendar/room/materials of in-person, virtual, self-study and/or off-site training
• Prepare agendas and make arrangements for conference calls, workgroups and team meetings or related meetings
• Cover administrative front desk for breaks and vacations
• Perform other administrative duties as directed.

The Successful Candidate Has:

• Minimum high school diploma or equivalent 
• Associates degree preferred or equivalent experience
• 1 year experience in general administrative coordination. Preferred experience supporting training/event coordination or education program coordination and support
• Any combination of training, education and experience which would provide the required knowledge and abilities

Essential Skills/Abilities:

• Working knowledge of general office and clerical procedures and equipment.
• Demonstrate proactive creative problem solving with strong customer relations skills.
• Demonstrate effective planning, organizational skills, responsiveness, and the ability to multi-task and the ability to adapt to change.
• Demonstrate strong oral and written communication skills are a must.
• Demonstrate excellent interpersonal and relationship building skills.
• Demonstrate excellent grammar, writing, editing, and research skills is required.
• Highly organized, capable of handling multiple priorities, meeting deadlines, and managing time effectively.
• Ability to successfully gather necessary information from a wide variety of sources in an efficient and effective manner.
• Ability to work independently as well as an effective team player
• Proficient in Microsoft Office Suite, Google Workspace.
• Ability to communicate effectively with diverse audiences.
• Ability to maintain confidentiality.
• Ability to assume responsibility and exercise good judgment in making decisions within the scope of the authority of the position.
• Ability to drive an automobile to other off-site locations. Valid California Driver License, transportation and automobile liability insurance in limits acceptable to the Elica.

Additional Requirements

• Must have a current and valid California driver’s license and the ability to provide proof of personal auto insurance on the vehicle driven during working hours.
• If selected for an employment opportunity with Elica Health Centers, external hires must provide proof of immunizations (Hepatitis B, MMR, Varicella & Tetanus), tuberculosis clearance, and proof of COVID-19 vaccination status* prior to their scheduled start date. Please be advised that this position is subject to criminal background investigation and drug screen.

Physical Requirements and Work Environment

The work environment is characteristic of normal office conditions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, use hands to handle or lift. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone. The noise level in the work environment is usually quiet. May be required to sit at a desk/computer station for extended periods. 

 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

*Elica Health Centers is a healthcare facility that adheres to the mandates issued by the California Department of Public Health including the recent orders regarding the COVID-19 vaccine. Medical and religious exemptions will be considered.

Compensation - Dependent Upon Experience

$21.00 - $23.40 an hour