Executive Assistant

Description

The Company:

We are committed to leveraging cutting-edge technology and strategic growth initiatives to revolutionize the insurance industry. Funded from one of the top private equity firms in the country, Evertree Insurance is a rapidly expanding national independent insurance agency that specializes in providing comprehensive personal lines insurance solutions to clients across the country. Founded in 2022, the company now employs over 220 people across the nation and is a top 30 personal lines brokerage firm in the country. As a leader in the insurance sector, we are dedicated to delivering exceptional service and tailored coverage options to meet our clients' diverse personal and commercial lines needs.

The Position:

We are seeking a highly organized, proactive, and resourceful Executive Assistant (EA) to provide executive-level support to our CEO and Executive Team. This role requires exceptional judgment, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The EA will serve as a trusted partner to the C-suite, ensuring smooth daily operations, effective time management, and seamless coordination across the team.

The Day-To-Day:

• Provide direct support to the CEO and C-suite executives, including complex calendar and email management, scheduling, and meeting preparation.
• Serve as the primary point of contact for internal and external stakeholders on behalf of the executives.
• Draft, review, and manage correspondence, reports, and presentations with a high level of professionalism and accuracy.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare executives for meetings by compiling agendas, briefing materials, and follow-up actions.
• Support  board of directors and leadership meetings, including logistics, materials preparation, and minutes.
• Manage sensitive information with discretion and maintain the highest level of confidentiality.
• Anticipate needs, identify priorities, and proactively resolve scheduling or communication conflicts.
• Partner with department leaders and staff to ensure alignment and timely completion of strategic initiatives.
• Assist with special projects and other duties as assigned.

What We’Re Looking For:

• Bachelor’s degree preferred; equivalent experience accepted.
• 5+ years of executive support experience, with at least 2 years supporting  C-suite executives (CEO, COO, CFO, etc.).
• Strong organizational and project management skills; able to balance competing priorities.
• Excellent written and verbal communication skills; professional presence in executive and board-level interactions.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, etc.).
• High degree of discretion, integrity, and professionalism.
• Ability to work independently, think critically, and make sound decisions under pressure.

Compensation & Benefits:

• Base Salary: $60,000 to $75,000 commensurate with experience.
• Comprehensive and benefits package including healthcare, vision, dental.
• 401K with company match
• Generous paid time off
• Location: Virginia Beach, VA (Onsite / Hybrid based on schedules)
• Reports to: Chief Executive Officer

Evertree is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation, or national origin