Conference & Events Manager - Pleasanton, CA

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.

Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.

Summary:

We are seeking a highly organized and detail-oriented Conference and Events Manager to oversee the logistics, management, and execution of 90+ conferences and events annually at the local, regional, national, and international levels. This role is pivotal in ensuring the seamless planning and delivery of corporate-led summits, symposiums, educational events and programs, and high-profile events that drive engagement, enhance brand visibility, and deliver measurable organizational impact. 

In This Role, You Will:

• Own the full event lifecycle - plan, coordinate, and execute logistics for conferences and events, ranging in size from local and regional conferences to large-scale annual conferences. 
• Lead comprehensive, end-to-end event management including schedule planning, budgeting, contracts, vendor coordination, material management, and tracking. 
• For key conferences, responsible for the design and development, promotional assets and program materials in collaboration with internal stakeholders and external agencies.  
• Lead regular planning meetings in partnership with Marketing, Sales, and cross-functional teams, ensuring alignment of event objectives with overall corporate strategy. 
• Oversee attendee registration systems, housing blocks, AV/production, catering, and travel logistics for corporate-led events. 
• Measure and analyze event performance through KPIs, feedback, and post-event reporting to drive continuous improvement. 
• Ensure events reflect brand standards and deliver an engaging, high-quality experience for all stakeholders. 

Who You Will Report To:

•  Sr. Marketing Communications Manager

Requirements:

• 5+ years of experience managing conferences, trade shows, or corporate events at a national/international scale. 
• Education: Equivalent work experience or a bachelor’s degree in marketing, business administration, event management, or a related field    
• Ability to work in a fast-paced/high-growth environment   
• Excellent communication and interpersonal skills with the ability to collaborate effectively with cross-functional teams.    
• Proven project management and organizational abilities; adept at managing multiple complex events simultaneously. 
• Knowledge of regulatory requirements and compliance standards for medical devices.    
• Work location: hybrid   
• Travel: 20% travel    
• Full-time employment    
• Compliance with relevant county, state, and Federal rules regarding vaccinations.  

What We Offer:

At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team.  You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture.  You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.   

We also offer an attractive compensation package, which includes: 

• A competitive base salary of $115,000 - $130,000 and variable incentive plan  
• Stock options – ownership and a stake in growing a mission-driven company 
• Employee benefits package that includes 401(k), healthcare insurance and paid vacation 

Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth. 
 
Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics

Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. 

Disclaimer:

At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following:

• Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture.
• Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment.
• Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of firstname.lastname@calyxoinc.com. If you receive a request for information from any other domain, please contact us directly at info@calyxoinc.com to verify the legitimacy of the communication.

We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.