Officer 3, Corporate Secretary

Company Description

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms. 

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.                                                                                           

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities.

Job Description

In This Role:

In this senior preparer role you will be responsible for delivering comprehensive corporate secretarial services for complex matters. This role handles a full spectrum of complexity levels with minimal supervision, focusing on sophisticated corporate secretarial processes and detailed client deliverables.

What You Will Do:

• You will lead the preparation of complex corporate documentation and filings and ensure accuracy and timeliness of deliverables
• You will apply corporate secretarial requirements with minimal supervision and contribute to process improvement initiatives
• You will build advanced knowledge of client-specific requirements and industry practices and execute complex corporate secretarial operations independently
• You will prepare sophisticated board papers and resolutions and handle complex regulatory filings and compliance matters
• You will document detailed procedures for complex processes an identify and report potential compliance risks to manager
• You will conduct thorough self-reviews to maintain quality standards and support complex client file maintenance
• You will participate in knowledge sharing initiatives and handle complex stakeholder communications

What We Offer

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile
• Pension Scheme: Generous employer contribution with the ability to allow and increase employee contributions
• Wellbeing:
• Annual leave: All our employees are entitled to 26 days paid leave, plus all PH public holidays.
• Flexible working: We recognize the value of working flexibly and is keen to ensure all employees enjoy an excellent work-life blend. As such, we offer Hybrid (70% WFH – 30% Onsite) **First 60 days candidate will need to render 100% Onsite for Onboarding
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day
• HMO on Day 1: Covers the Primary member up to two (2) dependents at 100% of the monthly premium. Any additional dependent will be covered by the employee
• Group Life & Accident Insurance Coverage
• Mental Health Access thru partnership with MindNation

Qualifications

About You:

• You have a have a bachelor’s degree in business administration, Legal Management, Chartered Secretary qualification, LL.B (pre-law), Juris Doctor or equivalent paralegal or a related field
• You have a minimum of 4 years of experience in corporate secretarial services, with proven ability to handle complex and high-level tasks independently
• You have extensive exposure to sophisticated corporate secretarial processes, including regulatory filings and compliance management
• You have an experience managing complex client deliverables and stakeholder communications

Skills And Key Behaviours:

• In addition to upholding our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
• Advanced knowledge of corporate secretarial practices, particularly for funds and special purpose vehicles
• Proficiency in the preparing of complex board papers, resolutions, and regulatory filings
• Expertise in risk management, including the identification and resolution of compliance issues
• Familiarity with corporate secretarial systems (e.g., CAS) and adherence to industry-specific best practices
• Exceptional communication skills, both written and verbal, with effectiveness in managing stakeholder relationships
• Superior organizational, prioritization, and time management abilities
• Leadership capabilities to support knowledge-sharing initiatives and team development
• Results-driven mindset with attention to detail and a strong focus on delivering high-quality outputs
• Self-motivation and independence, with the ability to work effectively with minimal supervision
• Adaptability and resourcefulness in addressing complex challenges and meeting evolving client needs

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.  

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.