Senior Executive Assistant-CEO

Vir Biotechnology is a clinical-stage biopharmaceutical company focused on powering the immune system to transform lives by discovering and developing medicines for serious infectious diseases and cancer. Its clinical-stage portfolio includes programs for chronic hepatitis delta and multiple dual-masked T-cell engagers across validated targets in solid tumor indications. Vir Biotechnology also has a preclinical portfolio of programs across a range of infectious diseases and oncologic malignancies. 

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company where everyone feels supported and encouraged to give their best.

The Opportunity

Vir Biotechnology is looking for a Senior Executive Assistant (EA) to our Chief Executive Officer (CEO). Reporting directly to the CEO you will be a key member of the CEO Office team. You will ensure the CEO’s days run smoothly by managing logistics and anticipating needs.

You will manage the CEO’s calendar, travel, key meetings, and board interactions, requiring strong organizational, technical, and administrative skills. The role involves planning complex schedules, prioritizing competing demands, and always handling sensitive information with discretion. Attention to detail is essential—from ensuring meetings are seamless and the CEO is thoroughly briefed to ensuring travel arrangements are seamless and free of avoidable issues.

This role is located in San Francisco at our corporate office and there is a requirement to be onsite 5 days per week.

What You'Ll Do

• Take ownership of complex calendar management, including careful and proactive scheduling, room booking, and timeline planning
• Anticipate the CEO’s needs before they arise by preparing/gathering materials and thinking ahead on logistics, meetings, and travel
• Plan and coordinate end-to-end travel, considering every aspect of logistics, making last-minute necessary changes to afford a seamless experience
• Prepare meetings by compiling relevant information, creating agendas, confirming attendees, taking care of logistics
• Proactively manage multiple requests and deadlines, effectively communicating priorities and reorganizing as new priorities emerge
• Serve as the administrative liaison to the Board of Directors, including managing all board meeting logistics
• Always exercise discretion and sound judgment when handling confidential or sensitive information
• Plan and coordinate logistics for corporate events including but not limited to venue selection and contracts, catering, audio-visual equipment and general rentals 
• Lead the EA function by developing and implementing best practices, standardizing processes, and providing mentorship. Oversee and support other EAs through a dotted-line reporting structure, fostering a collaborative, effective, and high-performing team environment
• Keep the CEO informed by delivering briefings, confirming schedules and changes as they happen, and ensuring that all plans, materials, and next steps are clearly communicated

Who You Are And What You Bring

• 10+ years of experience providing high-level executive assistant support to C-suite leaders
• 5+ years of experience directly supporting a CEO or CFO, in a publicly traded Biotech or Pharmaceutical company
• Proficient in managing complex calendars and proactively planning robust, daily schedules
• Able to exercise discretion and safeguard confidential and highly sensitive information
• Experience planning and managing detailed, multi-leg travel for senior executives
• Ability to be selective with an executive’s time, prioritize competing demands, and keep multiple tasks and deadlines on track in a fast-paced setting
• Exceptionally detail-oriented and dependable, with a proven ability to manage logistics, and information without letting anything slip through the cracks
• Proven ability to communicate proactively with executives, providing timely updates and anticipating questions or concerns before they arise
• Experience taking initiative and providing leadership within an EA community, including mentoring peers and driving continuous improvement in administrative workflows and processes
• Experience with the Microsoft Office suite, including Outlook, and familiarity with Boardvantage is preferred

#LI-AS1 #LI-Onsite  

Who We Are And What We Offer

The expected salary range for this position is $142,500 to $199,000 per year. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors.

Vir Biotechnology's compensation and benefits are aligned with the current market and commensurate with the person’s experience and qualifications. All full-time employees receive a package that includes compensation, bonus and equity as well as many other Vir Biotechnology benefits and perks such as health and welfare benefit plans, non-accrual paid time off, company shut down for holidays, commuter benefits, childcare reimbursement, education reimbursement, 401K match and lunch each day in the office.

Applicants must currently be authorized to work for any employer in the U.S.  We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All employment decisions at Vir Biotechnology are based on legitimate, non-discriminatory business requirements, job duties and individual qualifications. Employment decisions are made without regard to any legally protected characteristics. 

This commitment extends to all management practices and decisions, including recruitment and hiring, compensation, appraisal systems, promotions, training and career development programs.  Vir Biotechnology also strongly commits to providing employees with a work environment free of unlawful conduct or harassment.

Vir Biotechnology Human Resources leads recruitment and employment for Vir Biotechnology. Unsolicited resumes sent to the company from recruiters do not constitute any type of relationship between the recruiter and Vir Biotechnology and do not obligate us to pay fees should we hire from those resumes. We ask that external recruiters and/or agencies not contact or present candidates directly to our hiring manager or employees.

For hires based in the United States, Vir Biotechnology, participates in E-Verify.

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