Project Officer, Educational Programs

Primary Detail

• Salary Package: From $99,161 to $109,457 (HEW Level 6), plus 17% employer's superannuation and annual leave loading.  
• Full Time role Macquarie University, Wallumattagal Campus, North Ryde
• Work collaboratively within a high-performing team in a flexible hybrid work environment

The Role

Macquarie University is hiring an enthusiastic and proactive Project Officer to support the delivery of key educational initiatives As a Project Officer, you will provide administrative support and coordination of programs and activities within the Macquarie Academy, allowing Macquarie teaching staff to deliver educational excellence and improve the student experience.

The role entails the coordination, implementation and promotion of projects, programs and initiatives driven by the Macquarie Academy including effective administration, program and project coordination, and contribution to evaluation and reporting activities. This position reports to the Head of the Macquarie Academy.

Key Responsibilities

• Provide comprehensive, practical and proactive program and project coordination and administrative support to programs, projects and initiatives including effective communications with key stakeholders, both internal and external
• Coordinate workshops, seminars, training, forums, meetings and events, manage assigned actions and follow-ups and project status reporting
• Set priorities and monitor workflows and systems in support of the delivery of designated projects, activities and initiatives; planning, review and data collection and analysis, writing and editing documents, including reports and providing committee support
• Maintain systems and processes, documentation and protocols essential to the efficient implementation of Academic Development programs, including program evaluation and reporting
• Develop, foster and maintain highly effective working relationships with the Macquarie Academy team, relevant staff in faculties and central teams and other internal and external stakeholders
• Comply with relevant EEO and WHS regulations
• Perform any other duties as required and appropriate for this classification

About You

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience
• Demonstrated experience in project management and/or program administration and coordination with an understanding of academic and/or professional development programs, the project life cycle including planning, managing logistics, promotions, communications documentation and reporting
• Advanced written and verbal communication skills, including proven ability to develop presentations and project reports and the ability to research and analyse material and summarise key issues
• Strong service orientation and “client” focus, together with high-level interpersonal skills and demonstrated ability to build and maintain positive and professional relationships with staff at all levels and internal and external stakeholders
• Excellent organisational and time management skills, accuracy and attention to detail, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative
• Demonstrated ability to work collaboratively and productively within a team, but also to take initiative and work independently while managing competing demands
• Advanced level of computer literacy with excellent skills in Microsoft Office applications and databases and understanding of, or previous experience with, maintenance of digital platforms
• Educational Programs knowledge and experience (highly desirable)
• Experience in developing reports and dashboards and use of reporting tools to generate actionable insights and informed recommendations (highly desirable)

About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.

Why work at Macquarie

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.     

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:     

• 17% Superannuation

• Subsidised onsite parking options    

• Flexible Working Options

• Training and professional development    

• Onsite Childcare Facilities

• Discounted health insurance (Medibank)    

• Onsite Vacation Care

• Employee Assistance Program

• Subsidised membership at the Sport & Aquatic Centre   
• Onsite GP, imaging & physio clinics  

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

09/10/2025 11:59 PM

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A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.