Administrative Support Specialist (Operations)

The Company

Imerys Is The World’S Leading Supplier Of Mineral-Based Specialty Solutions For The Industry With €3.6 Billion In Revenue And 12,400 Employees In 40 Countries In 2024. The Group Offers High Value-Added And Functional Solutions To A Wide Range Of Industries And Fast-Growing Markets Such As Solutions For The Energy Transition And Sustainable Construction, As Well As Natural Solutions For Consumer Goods. Imerys Draws On Its Understanding Of Applications, Technological Knowledge, And Expertise In Material Science To Deliver Solutions Which Contribute Essential Properties To Customers’ Products And Their Performance. As Part Of Its Commitment To Responsible Development, Imerys Promotes Environmentally Friendly Products And Processes In Addition To Supporting Its Customers In Their Decarbonization Efforts.

Imerys Is Listed On Euronext Paris (France) With The Ticker Symbol Nk.Pa.

The Position

Administrative Support Specialist (Operations)

Job Summary

Key Tasks & Responsibilities

• Administrative Support: Handle data entry, manage incoming and outgoing correspondence, prepare reports, and maintain filing systems. 
• Office Operations: Oversee operational office supplies, order equipment, and manage vendor relationships to maintain operational resources. 
• Data Management: Collect, organize, and maintain pricing data in various formats. 
• Price Maintenance: Update price lists and ensure the accuracy of price adjustments across all systems. 
• Project & Event Coordination: Assist in planning, scheduling, and coordinating meetings, events, and various operational projects. 
• HR Support: Assist with ensuring the accuracy of time and attendance records, personnel actions, onboarding, and backup point of contact for basic HR-related inquiries.
• Communication: Act as a point of contact for internal teams and external stakeholders, ensuring smooth communication and relaying important information. 
• Documentation & Record-Keeping: Create and maintain operational documents, process manuals, standard operating procedures, personnel records, expense reports, and accounting-related information. 
• Financial Support: Assist with invoice processing and expense management activities as needed. 
• Performance Monitoring: Support the tracking and reporting of key operational metrics to monitor and improve overall performance.          
• Information Technology: Assist with basic technical issues, and tracking of inventory and escalation tickets.       

Essential Skills

• Technical Proficiency:  Proficiency in Google Suite and familiarity with office equipment.  Knowledge of PC hardware, software, operating systems, basic network protocols, data management tools, spreadsheets, and relevant software is essential. SAP experience is a plus.
• Attention to Detail: Crucial for ensuring accuracy in pricing and data management, inventory management, payroll accuracy and recordkeeping, data entry, and system maintenance. 
• Organizational & Time Management: Ability to provide attention to detail, manage and file invoices, maintain records, and prioritize tasks effectively, prioritize tasks, and manage time effectively.
• Communication: Excellent verbal and written communication skills.
• Problem-Solving: Strong problem-solving skills and a proactive attitude.
• Teamwork & Autonomy: Ability to work independently and collaboratively as part of a team.
• Discretion: Ability to handle confidential and sensitive information with professionalism and discretion.
• Education: High School Diploma / GED required. Relevant associate’s degree or higher preferred.
• Experience: Previous administrative support, office management, and/or data proficiency with spreadsheets, pricing software, and HRIS.
• Only technical issues will be monitored through the below inbox:

Education & Qualifications

Position Type

Full time

And

Permanent

• recruiting.support@ imerys.com
• PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED. 
• To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered. 

Imerys Is An Affirmative Action And Equal Opportunity Employer And It Is Our Policy To Not Discriminate Against Any Employee Or Applicant For Employment Because Of Race, Color, Religion, Sex, National Origin, Age, Marital Status, Sexual Orientation, Gender Identity, Genetic Information, Disability, Veteran Status, Or Any Other Status Protected By Federal, State Or Local Laws.