Jr. Proposal Manager

ECS is seeking a Jr. Proposal Manager to work in our Fairfax, VA office.  

The Jr. Proposal Manager is primarily responsible for managing proposals in support of ECS’ growth goals, strategic initiatives, and service offerings. This position is a highly visible role that works closely with executive leadership, account executives, capture professionals, solution architects, and operations/delivery managers and staff. Duties are performed within a team environment with a focus on quality, efficiency, excellence, and timeliness.

Responsibilities:

• Managing assigned proposal resources, such as proposal analysts, graphic designers, technical contributors, etc.
• Minimal writing, editing, and/or enhancing proposal content, to include management approaches, transition plans, past performance citations, resumes, and quality plans.
• Editing content written by others.
• Ensuring compliance with solicitation.
• Resolving issues or escalating to higher management as needed.
• Coordinating among key stakeholders.
• Analyzing solicitations, developing clarifying and risk mitigation questions as needed.
• Leading and participating in collaborative sessions to define and refine win strategy, competitive assessments, and customer pain points or hot buttons.
• Ensuring development and distribution of appropriate proposal-related documentation, including compliance matrices, adherence to style guides, annotated outlines, proposal schedules, writing guidance, and kick-off presentations.
• Establishing and maintaining communications among geographically dispersed proposal teams, including subcontractors, using collaborative tools such as SharePoint, Teams, and ECS' custom developed proposal automation tools/applications.
• Coordinating with the Contracts, Subcontracts, and Pricing managers and analysts on cost, contractual, and subcontracting proposal volumes to ensure appropriate schedules and inputs are met.
• Working with Solution Architects and Subject Matter Experts to assist in the design of the technical solutions for the proposals, contributing as a “thought leader” for the team.
• Reviewing proposal content for compliance and cohesiveness.
• Collaborating with other proposal managers to share best practices and lessons learned as well as recommend areas for improvement of ECS' proposal operations and processes.
• Envisioning the entire proposal, weaving in win themes, managing color reviews, running daily stand-up meetings, and recognizing and mitigating risks.
• Identifying risks and providing weekly status reports on each proposal being managed.
• Performing post submission proposal closeout activities.
• Leading win/loss debriefing review sessions.

Qualifications

Top Secret Clearance

• 2 or more years’ experience in Federal Proposal Development.
• Must work well under pressure and meet deadlines.
• Strong business acumen, with willingness and ability to learn additional technology tools and skills.
• Excellent organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize and manage a multiple proposals simultaneously.
• Able to be hands-on as well as strategic.
• Must exhibit a positive attitude, professional behavior, and cooperative demeanor.
• Communicate effectively with both senior executives and all ranges of proposal team members and contributors, as well as teaming partners.
• Demonstrated ability to counsel and effectively influence others with and without authority; strong interpersonal skills and the ability to interface with all levels of management; ability to project a confident leadership image to peers, subordinates and executive management.
• Exceptional skills in Microsoft Word. Minimal experience with Microsoft Excel, PowerPoint, Outlook, and Teams.