Admin & Project Coordinator (PH - Remote)

Description

About The Role

We’re hiring a detail-obsessed Administrative & Project Coordinator to support internal operations and client delivery. You’ll help document and improve our and client processes (SOPs), manage schedules and communications, coordinate projects and tasks, and produce client-ready deliverables (decks, one-pagers, research). If you love bringing order to moving pieces and turning ideas into clear, on-time outputs, this role is for you.

Internal Operations

• Project coordination: Build and track task plans in Microsoft Planner; keep priorities, owners, and due dates clear.
• Knowledge management: Organize files, templates, and artifacts in Box for fast retrieval.

Client Support & Delivery

• Develop & maintain SOPs: Document processes and procedures across the client business; keep them organized and current.
• Scheduling & coordination: Manage calendars in Outlook, schedule meetings, confirm attendees, prep agendas.
• Inbox triage: Check client-related emails, flag decisions, draft follow-ups, and surface action items daily.
• Deliverables: Build and polish client decks and one-pagers in Canva (and/or PowerPoint); apply client branding.
• Research: Compile targeted research (events, partners, vendors) and summarize into concise briefs/one-pagers.
• Light PM for client work: Track tasks, dependencies, and deadlines; send reminders and status notes.

Communication & Admin

• Draft and refine professional emails, meeting notes, and summaries.
• Maintain simple dashboards/lists of open items, due dates, and blockers.
• Protect confidentiality; handle sensitive information with discretion.

Tools You'Ll Use

• Project & Communication: Microsoft Planner, Outlook, Box, Google Drive
• Docs & Files: Google Workspace and Box (Docs, Sheets, Slides, Drive)
• Content & Design: Canva; Adobe (basic edits/exports as needed)
• Office Suite: Microsoft Word, Excel, PowerPoint

Requirements

• 3–5+ years in admin/project coordination, operations, or EA/PM hybrid roles.
• Proven experience creating SOPs and organizing workflows.
• Strong writing and formatting skills; can turn rough notes into clean, client-ready materials.
• Excellent time management; you keep multiple threads moving without dropping details.
• Proactive communicator—anticipates needs, flags risks early, and follows through.
• Comfortable in both Canva and PowerPoint; quick to learn brand guidelines.
• High integrity and discretion with executive communications and client data.