Marketing Operations Assistant | ZR_27927_JOB

This is a remote position.

Schedule:

• Full-Time (35 Hours/Week)

• Monday to Friday 6am to 1pm EST

Client Timezone: EDT/EST

Join a dynamic leadership development organization that operates three collaborative sister brands making a meaningful impact in the leadership space. This established organization works with multiple creative partners and vendors to deliver high-quality marketing materials and campaigns. They have a structured, professional approach to marketing operations with clear processes and strong vendor relationships. The company values organization, attention to detail, and seamless project execution, offering an opportunity to work in a mission-driven environment focused on developing leaders and creating positive change.

Responsibilities

• Attend strategic team meetings and capture detailed notes to stay informed on project status, requirements, and priorities
• Research, prepare, and write comprehensive creative briefs for submission to graphic design and creative partners
• Monitor and manage the complete creative workflow from initial brief submission through designer assignment to final completion
• Serve as the primary coordination point between internal teams and external vendors, ensuring seamless communication and project momentum
• Organize and manage content deliverables, ensuring completed materials are properly placed in appropriate systems for downstream workflow steps
• Oversee end-to-end process management to keep all marketing projects on track and ensure nothing gets overlooked
• Coordinate between multiple stakeholders and vendors to maintain project timelines and quality standards
• Maintain organized digital file systems and content libraries for easy access and retrieval

Requirements

Requirements

• Strong organizational and administrative skills with exceptional attention to detail and ability to manage multiple projects simultaneously
• Excellent written and verbal communication abilities, particularly for creating clear, comprehensive creative briefs and coordinating with various stakeholders
• Proven experience in process management, project coordination, or administrative support roles
• Ability to work independently while maintaining proactive communication with team members and external partners
• Proficiency with digital file management systems, content organization platforms, and standard business software
• Comfortable working in a collaborative, fast-paced environment with multiple internal and external stakeholders
• Self-motivated with strong problem-solving skills and ability to anticipate needs and potential issues
• Experience working remotely and managing relationships across different time zones preferred