Project Documentation Officer, PSCMD - Administration (Fixed term contract for 24 months)

Project Documentation Officer (Fixed term contract for 12 months)

Department

Purchasing and Supply Chain Management

Entity

Aga Khan University Hospital, Nairobi

Location

Nairobi, Kenya

Introduction

Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

Applications are invited from qualified candidates for the above position based in Nairobi Kenya. The position holder will report to the Manager, Purchasing and Supply Chain Management Division, Aga Khan University Hospital.

Job Purpose:

The successful candidate will be responsible for ensuring compliance with tax related matters and documentation. S/he will play a vital role in preparing, reviewing, and submitting necessary documentation to relevant authorities, while maintaining accurate records and collaborating with various departments to promote operational efficiency.

Key Responsibilities

• Prepare, review, and submit Tax related documents and applications to regulatory authorities, ensuring that all documentation is accurate and complete.
• Ensure compliance with applicable tax laws and regulations regarding tax related matters and documentation within the healthcare sector.
• Maintain and organize accurate records of tax related matters and documentation, both in hard and soft copies.
• Provide weekly updates and information to management regarding tax related matters and documentation.
• Stay informed about changes in tax laws and regulations that pertain to healthcare and tax exemptions.
• Collaborate with departments such as Procurement, Finance and Administration to facilitate smooth operations and adherence to organizational policies.
• Support financial reconciliation of tax accounts as needed.
• Coordinate with vendors and contractors, provide technical guidance and ensuring the acquisition of necessary documentation.
• Bachelor’s degree in Procurement/Supply Chain, Accounting, Finance, or a related field.
• At least 4-5 years of relevant experience in documentation processing or a similar role.
• Proficient in relevant software and systems, with advanced command of Microsoft Excel.
• Strong knowledge of tax laws and regulations, particularly in relation to the healthcare sector.
• Excellent analytical and problem-solving skills, with keen attention to detail.
• Proficient in relevant software and systems, with advanced command of Microsoft Excel.
• Exceptional verbal and written communication skills in English and strong interpersonal abilities.
• Ability to work both independently and collaboratively within multidisciplinary teams.
• High level of integrity and professionalism, with a commitment to ethical practices.

Qualifications And Skills Requirements