Executive Assistant to VP & Division Manager - Orlando

DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company.

We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on!

What You'Ll Be Doing:

• Manage the Division Manager's schedule and appointments.
• Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items. 
• Act as primary point of contact for the Division Manager.
• Provide administrative support for other members of Orlando Leadership team that report to Division Manager.
• Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction.
• Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year.
• Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents.
• Handle phone calls, emails, and correspondence.
• Prepare presentations and providing administrative support for meetings as needed.
• Coordinate logistics for conferences and special events on behalf of Division Manager.
• Coordinate travel arrangements and compile expense reports. 
• Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management.
• Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc. 
• Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager. 

What you need for this position:

• Ability to proactively initiate and self-direct with a high degree of emotional intelligence.
• Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude.
• Excellent organizational and time management skills.
• Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally.
• Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members.
• Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses.
• Entrepreneurial team player.
• Proficient computer skills in Microsoft Office Suite including Powerpoint.
• Experience with Procore, Box, DocuSign, and Bluebeam preferred.
• Associate's Degree in Construction Management or Business Administration preferred, not required.
• Notary Public (within 30 days)
• Strong personal integrity and has the highest ethical standards.
• Able to function in a positive, friendly, high-energy, and collaborative environment.

What'S In It For You:

• Top-tier market salary & bonus program.
• Team up with other high-performing coworkers.
• Top-notch Medical Insurance
• DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing)
• Wellness reimbursement to assist in your fitness and wellness.
• PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days
• Additional Time Off: 11 Paid Holidays, and your birthday off.
• Veterans Day Off for our Veteran Team Members
• Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice.
• Educational Reimbursement Plan
• Team Member Referral Bonus Program
• Maternity & Paternity Care Plans
• Adoption Assistance Program
• Direct Deposit Paycheck
• Weekly Pay Schedule
• Free Snacks and Drinks
• Costco or Sam’s Club Membership

Drug test, background check, and eligibility to work in the U.S. required.