Administrative Assistant II - Government Affairs

The Texas Department of Transportation’s Government Affairs Division is seeking an Administrative Assistant II who is highly organized and detail-oriented to join our mission-driven team. This position plays a vital role in supporting high-level staff and ensuring the smooth operation of our fast-paced division. Key responsibilities include coordinating meetings, managing critical documentation, assisting with travel arrangements, supporting web-based data tasks, and facilitating day-to-day operations. The ideal candidate is a proactive communicator who thrives in a collaborative environment and is committed to excellence in administrative support. TxDOT offers a rewarding career path with excellent benefits and the opportunity to contribute to meaningful work that impacts communities across Texas.

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

• For a complete list of our total compensation package please visit our website at: Total Compensation Package
• To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives.

Essential Duties:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or frontdesk assistant.
• Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system asneeded.
• Receives, sorts, opens, evaluates content, and distributes mail.
• Reviews, prepares and/or negotiates applicable program purchases for services, office materials, supplies, tools and/or equipment and monitors contracts.
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
• Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler’s behalf.
• Publishes, maintains and coordinates the division’s/district’s Intranet main page and subsites content, to include but not limited to procedures, announcements, and electronic forms; coordinates changes to the division’s/district’s content on the department’s public-facing Internet site.
• Performs asset management to include surplus property and conducting inventory reviews and reconciliation: and serving as a primary contact for first-level technical support to include submitting tickets for malfunctioning hardware
• Performs other job responsibilities as assigned.

Minimum Qualifications:

• Education: High School Grad or Equivalent in general high school studies. 
• Experience: 1 year administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Competencies:

Considerable Knowledge:

• Applicable computer systems and applications

Proficient Skill In:

• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Maintaining effective working relationships with others
• Coordinating and scheduling activities/resources
• Evaluating products, equipment and material
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing and maintaining confidential and sensitive records, files, and reports
• Maintaining a safe and effective working relationship with others

Ability To:

• Follow verbal and written instructions
• Maintains composure when handling problems, stressful situations, continuous change, or unexpected developments
• Protects sensitive and confidential information

Physical Requirements And Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Conditions of Employment:
• Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information