Personal Assistant

Downer is seeking a proactive and professional Personal Assistant to support our senior leadership team within the Transport & Infrastructure AU business. This role is pivotal in ensuring smooth day-to-day operations by providing high-level administrative support to the EGM Finance & Performance, EGM People & Culture, and GM Maintenance & ITS.

What You’Ll Do

• Provide executive-level administrative support including diary management, travel coordination, and meeting documentation.
• Coordinate corporate functions, manage meeting rooms and catering.
• Reconcile credit card transactions and maintain compliance documentation.
• Support internal projects, marketing initiatives, and team development activities.
• Assist with facility coordination at North Ryde and help administer Downer systems.
• Prepare reports, presentations, and meeting packs.
• Foster a culture of safety and contribute to Zero Harm initiatives.
• Build strong relationships across internal teams and external stakeholders.

What You’Ll Bring

• Certificate IV in Business Administration (desirable)
• Proven experience in a fast-paced office environment
• Proficiency in Microsoft Office Suite
• Strong initiative, autonomy, and professionalism
• Excellent communication and interpersonal skills
• High attention to detail and commitment to customer service

Downer is a company that believes people are our greatest asset. We take pride in providing career opportunities, work-life balance, and above benchmark services. We also offer a range of benefits including:

• Enjoy career development opportunities, including leadership programs like Thrive and Own Career.
• Access to Perks@Downer, which offers discounts and savings on various products, including retail items, travel deals and entertainment options.
• Be part of an industry-leading company committed to safety, innovation, and operational excellence.
• Contribute to impactful projects that drive efficiency and sustainability.
• To apply for this great opportunity, please click on "Apply" and submit your application. We do not accept applications via email but for more information, please contact:
• Alicia Jacobson – Talent and Sourcing Business Partner
• E: Alicia.Jacobson@downergroup.com

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.  

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.