Accounts Payable Coordinator
Haydon Companies.com
Office
Phoenix, AZ, 85040, USA
Full Time
Haydon is headquartered in Phoenix, Arizona and established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Preconstruction, Landscape and Building Information Modeling. Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during preconstruction, minimized schedule risk during construction and the best overall value on projects. Haydon offers a full suite of premier modern construction solutions. This includes Earthscapes, a full-service landscaping division, H3D Solutions, a modeling and design subsidiary, and Omni Electric, an electrical and communication infrastructure construction services company. Whether it’s the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit haydon.com.
SUMMARY
Primary responsibility for all Accounts Payable functions and serves as occasional backup for other positions in the accounting department. Compiles and verifies invoices, computes discounts, verifies GL coding, prepares vouchers, reconciles vendor statements, and issues checks for payment. Prepares accounts payable register and other related reports. Verifies and tracks expenditures for grant contracts. This position is part of the accounting team to facilitate completion of financial objectives established by the CFO and owners.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Review incoming invoices/check requests/credit card charges and accompanying documentation for accuracy and proper authorization/approval.
• Enter vendor invoice in accounting software (reviewing data entry for accuracy and verify proper department and job categories).
• Ensure all sub-contractors and suppliers acquire and maintain required insurance coverage
• Process employee expense reports, ensuring proper approvals, receipts, and account coding
• Research and resolve payment disputes
• Print and mail checks weekly
• Reconcile CIP (construction in progress) after each batch entry to ensure all job cost entries have a proper lot number and have been entered correctly.
• Maintain master vendor list verifying new vendors are properly authorized.
• Identify expenditures where an invoice has not been submitted for processing.
• Obtain W-9 from appropriate vendors and prepare IRS form1099s at year end.
• Monitor and reconcile contractor retainage accounts.
• Reconcile credit card statements.
• Reconcile open payables after each check run.
• Match voucher portion of A/P checks with bills, obtain authorized signatures and file voucher portion.
• Maintain accounting records files for accounts payable vouchers and deposits worksheets, including annual rotation and archiving of records.
• Provide support as needed to CFO and Controller, including annual audit, special projects, etc.
COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.
QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and/or Experience
High School Diploma or equivalent; 2-3 years in accounting/accounts payable and related functions; or equivalent combination of education and experience considered. General knowledge of accounting principles and understanding of the general ledger accounts and how they relate to invoices. Excellent skills in utilizing accounting software and excellent computer skills in Microsoft Office suite.
Physical Demands
While performing the duties of this Job, the employee is regularly required to use hands to type, handle, or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand, walk, reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds while maintaining files.
Work Environment
The noise level in the work environment is usually moderate.
KEY PERFORMANCE INDICATORS (KPI’s)
KPI’s are the metrics utilized to determine if the job is being performed successfully. An individual should meet the KPI’s listed below for this position:
• Accounts payable turnover
• Days payable
• Past due payables
Benefits at Haydon/Earthscapes:
Health Options
• Medical, Dental, & Vision
• Critical Illness, Hospital, Accident
• Short-Term / Long-Term Disability
• Infertility Treatment Coverage
Worklife Balance
Professional Development
Teamwork / Camaraderie
Retirement Planning
EEO Statement
Haydon Companies is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by appliable law.
SUMMARY
Primary responsibility for all Accounts Payable functions and serves as occasional backup for other positions in the accounting department. Compiles and verifies invoices, computes discounts, verifies GL coding, prepares vouchers, reconciles vendor statements, and issues checks for payment. Prepares accounts payable register and other related reports. Verifies and tracks expenditures for grant contracts. This position is part of the accounting team to facilitate completion of financial objectives established by the CFO and owners.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Review incoming invoices/check requests/credit card charges and accompanying documentation for accuracy and proper authorization/approval.
• Enter vendor invoice in accounting software (reviewing data entry for accuracy and verify proper department and job categories).
• Ensure all sub-contractors and suppliers acquire and maintain required insurance coverage
• Process employee expense reports, ensuring proper approvals, receipts, and account coding
• Research and resolve payment disputes
• Print and mail checks weekly
• Reconcile CIP (construction in progress) after each batch entry to ensure all job cost entries have a proper lot number and have been entered correctly.
• Maintain master vendor list verifying new vendors are properly authorized.
• Identify expenditures where an invoice has not been submitted for processing.
• Obtain W-9 from appropriate vendors and prepare IRS form1099s at year end.
• Monitor and reconcile contractor retainage accounts.
• Reconcile credit card statements.
• Reconcile open payables after each check run.
• Match voucher portion of A/P checks with bills, obtain authorized signatures and file voucher portion.
• Maintain accounting records files for accounts payable vouchers and deposits worksheets, including annual rotation and archiving of records.
• Provide support as needed to CFO and Controller, including annual audit, special projects, etc.
COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.
QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and/or Experience
High School Diploma or equivalent; 2-3 years in accounting/accounts payable and related functions; or equivalent combination of education and experience considered. General knowledge of accounting principles and understanding of the general ledger accounts and how they relate to invoices. Excellent skills in utilizing accounting software and excellent computer skills in Microsoft Office suite.
Physical Demands
While performing the duties of this Job, the employee is regularly required to use hands to type, handle, or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand, walk, reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds while maintaining files.
Work Environment
The noise level in the work environment is usually moderate.
KEY PERFORMANCE INDICATORS (KPI’s)
KPI’s are the metrics utilized to determine if the job is being performed successfully. An individual should meet the KPI’s listed below for this position:
• Accounts payable turnover
• Days payable
• Past due payables
Benefits at Haydon/Earthscapes:
Health Options
• Medical, Dental, & Vision
• Critical Illness, Hospital, Accident
• Short-Term / Long-Term Disability
• Infertility Treatment Coverage
Worklife Balance
Professional Development
Teamwork / Camaraderie
Retirement Planning
EEO Statement
Haydon Companies is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by appliable law.
Accounts Payable Coordinator
Office
Phoenix, AZ, 85040, USA
Full Time
September 26, 2025