CNHF Associate Director Special Events

The Associate Director, Special Events reports to the Director, Special Events and is responsible for overall management of the White Hat Gala, a $2M+ signature event. This includes setting revenue targets, managing event production, and cultivating key stakeholder relationships to maximize philanthropic support. The role demands exceptional leadership, creativity, and the capacity to manage multiple priorities in a fast-paced, dynamic environment. In addition, the Associate Director will manage all logistics with internal and external stakeholders for the hospital professorship installations, evenings of awareness and a newly formed philanthropic and volunteer committee. The successful candidate will have strong organization, project management and communication skills.

• Manage assigned events, from logistics planning through execution with an emphasis on brand-building, cost efficiency, relationship management, donor experience and fundraising growth; work with vendors, peers, and external stakeholders to execute successful and impactful fundraising events.
• Create and maintain expense budgets with an exceptional level of detail and accuracy; prepare monthly forecasts and projections for expenses.
• Develop and maintain an extensive network of vendor contacts to facilitate event coordination. Create RFPs as required and make recommendations and decisions for vendor selection.
• Negotiate and solidify vendor contracts and process all contracts and payments. With oversight from supervisor, negotiate financial terms and authorize expenditures.
• Evaluate existing processes and champion new processes to create improved financial reporting, greater efficiencies, more streamlined event protocols and a high level of post-event engagement to further donor cultivation and stewardship and increase ROI.

• Partner with special event fundraising event leads to create best-in-class live event experiences that consistently exceed the expectations of event co-chairs, committee members, and board members.
• Coordinate with major & principal gift officers, Corporate Partnerships, Annual Giving, CMN, and other Foundation teams to plan and execute select cultivation and stewardship events for their programs and donors.
• Collaborate with internal teams (marketing & communications, data services, major & principal gifts) to coordinate related event details.
• Manage the volunteer staffing program for all events, including recruitment, plans for detailed roles and responsibilities, timelines, pre-event briefings and coordination, and post-event stewardship for volunteers.

• Anticipate and responds to customer needs; follows up until needs are met

• Demonstrate collaborative and respectful behavior
• Partner with all team members to achieve goals
• Receptive to others’ ideas and opinions

• Contribute to a positive work environment
• Demonstrate flexibility and willingness to change
• Identify opportunities to improve clinical and administrative processes
• Make appropriate decisions, using sound judgment

• Use resources efficiently
• Search for less costly ways of doing things

• Speak up when team members appear to exhibit unsafe behavior or performance
• Continuously validate and verify information needed for decision making or documentation
• Stop in the face of uncertainty and takes time to resolve the situation
• Demonstrate accurate, clear and timely verbal and written communication
• Actively promote safety for patients, families, visitors and co-workers
• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance