Assistant to the Executive Vice President

We’re searching for an Assistant to the Executive Vice President, someone who works well in a fast-paced setting. In this position you will initiate and coordinate a variety of duties as they relate to the successful operations of Hospital.

Think you’ve got what it takes?

Job Duties & Responsibilities

• Functions as a problem solver and decision-maker in assisting the Executive Vice President and performs other essential functions.
• Juggles multi-task, high priority issues in a professional, courteous manner on an on-going daily basis as well as handling all other daily activities.
• Maintains responsibility for keeping the EVP informed of important matters on an on-going basis throughout the day.
• Prepares requisitions necessary for daily operations, e.g., check requests, purchasing requisitions, petty cash vouchers, and obtains all appropriate signatures as required. This is measured by 100% compliance with Hospital policies and procedures as observed by receiving department.
• Performs diversified administrative functions, assesses priorities, anticipates required action and recommendations, and acts or advises EVP in an appropriate or timely manner.
• Provides turn-around system for the direct reports to obtain the Executive Vice President’s and/or President & CEO’s signature as required on necessary documents within one day of receiving documents.
• Prints out all monthly budget reports and spreadsheet records of all bills and distributes to EVP in a timely fashion. Manages VP pool expenditures.
• Generates monthly procurement expenditure report to EVP in a timely manner.
• Performs a variety of duties with latitude for exercising discretion and judgment.
• Maintains all files within the office of the EVP in a confidential manner.
• Composes, formats, and proofreads a variety of materials including typewritten correspondence, memoranda, and various reports as instructed.
• Arranges travel for the EVP.
• Participates in the Administration Suite’s receptionist relief rotation.

Skills & Requirements

• H.S. Diploma or GED required
• Bachelors degree preferred
• 5 years executive administrative assistant experience required 

Since 1954, Texas Children’s has been leading the charge in patient care, education and research to accelerate health care for children and women around the world. When you love what you do, it truly shows in the smiles of our patient families, employees and our numerous accolades such as being consistently ranked as the best children’s hospital in Texas, and among the top in the nation by U.S. News & World Report as well as recognition from Houston Business Journal as one of this city’s Best Places to Work for ten consecutive years. 

Texas Children’s comprehensive health care network includes our primary hospital in the Texas Medical Center with expertise in over 40 pediatric subspecialties; the Jan and Dan Duncan Neurological Research Institute (NRI); the Feigin Tower for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; Texas Children’s Hospital The Woodlands, the first hospital devoted to children’s care for communities north of Houston; and Texas Children’s Hospital North Austin, the new state-of-the-art facility providing world-class pediatric and maternal care to Austin and Central Texas families. We have also created Texas Children’s Health Plan, the nation’s first HMO focused on children; Texas Children’s Pediatrics, the largest pediatric primary care network in the country; Texas Children’s Urgent Care clinics that specialize in after-hours care tailored specifically for children; and a global health program that is channeling care to children and women all over the world. Texas Children’s Hospital is affiliated with Baylor College of Medicine, one of the largest, most diverse and successful pediatric programs in the nation. 

 To join our community of 15,000+ dedicated team members, visit texaschildrenspeople.org for career opportunities.

 Texas Children’s is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at Texas Children's without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, gender identity, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.